Fellowship Coordinator, Anesthesia

JOB SUMMARY

Responsible for the operational and financial management of three accredited/non-accredited fellowship training programs, under direction from the Program Directors.  Assists with the organization of the fellowship program director's time and maintains accurate schedules. Requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. Assesses and directs a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

EDUCATION/EXPERIENCE

Associate’s degree in Business Administration or related field with two years’ experience; or, an equivalent combination of education and experience.

ESSENTIAL FUNCTIONS

1. Coordinates fellowship programs.
2. Maintains and monitors ACGME Accreditation and GME requirements.
3. Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during recruitment season.  Maintains application chart for fellowships.
4. Responsible for final phase of fellow selection process by preparing rank list with direct submission to the National Resident Matching Program (NRMP) for fellowships.
5. Assembles new fellow training files, coordinates new fellow GME personnel forms, and assists with financial duties such as tracking accounts, producing financial reports, and providing budget preparation support.
6. Schedules and arranges activities to ensure availability and makes complex travel arrangements when necessary.
7. Creates and maintains accurate files.
8. Facilitates departmental work by providing specialized administrative support to faculty and departmental communication.
9. Assists with departmental processes and programs by following established work procedures.
10. Performs other related duties as assigned.
11. Maintains cooperative working relationships and an open line of communication with other departments and members of the Medical Center.
12. Resolves problems to improve customer service. 

SKILLS/QUALIFICATIONS

• Excellent oral, written, listening and interpersonal communication skills
• Proficient in Microsoft Office Suite including Word and Excel
• Detail oriented

WORK ENVIRONMENT

Clean, well-lit, comfortable, office environment

 

Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Atrium Health Enterprise, is a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M in annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise. 

Atrium Health Wake Forest Baptist is based in Winston-Salem, North Carolina and is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. AHWFB is an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians. Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing – for all. 

It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process. Thanks in advance for your flexibility.