Senior Executive Assistant

<h3>Who are we?</h3><p>At <strong>Newcode.ai</strong>, we’re transforming how organizations harness AI in the real world—fast. In just months, we’ve grown from vision to reality, building products our clients love. As a part of our collaborative, high-growth team, you’ll have the rare opportunity to work side-by-side with visionary founders at the cutting edge of AI and innovation.</p><p>We foster a culture of trust, inclusivity, and excellence. If you thrive in dynamic settings, a high-paced work envrionment, and want to be immersed in the world of AI and startups, Newcode.ai is the place for you.</p><p></p><h3>Who are we looking for?</h3><p>Newcode.ai is seeking a driven, emotionally intelligent, and capable <strong>Executive Assistant</strong> to our CEO. You’ll play a key role in daily operations, strategic initiatives, and team coordination—while building a foundation for growth into more senior roles down the line.</p><p>This role is not conventional admin support, but a role which will embrace a range of different tasks. We need you who are ready to roll up your sleeves, buckle up and take on whatever challenge comes your way, all with a calm head and the ability to prioritize accordingly. </p><p>Confidentiality, trust, and emotional maturity are critical. </p><p></p><p><strong>Requirements</strong></p><h3>Organizational Support</h3><ul> <li>Provide dedicated support to the CEO, managing sensitive professional details with absolute discretion and integrity.</li> <li>Proactively manage complex calendars, meetings, events, and travel logistics, ensuring seamless organization and follow-through.</li> <li>Lead and coordinate daily errands, household management, payments, and logistics to streamline the CEO´s work.</li> </ul><p></p><h3>Strategic &amp; Project Initiatives</h3><ul> <li>Partner in strategic planning and business development activities across our portfolio of AI initiatives and ventures.</li> <li>Timeline management, and follow-ups for ongoing and ad-hoc projects, ensuring timely progress and successful completion.</li> <li>Track progress and maintain momentum on key deliverables and goals.</li> </ul><p></p><h3>Communication &amp; Collaboration</h3><ul> <li>Act as the CEO´s communication gatekeeper: manage emails, calls, messages, and social media DMs—filtering, prioritizing, and ensuring timely responses.</li> <li>Draft and review correspondence, prepare agendas, take minutes, and coordinate action items.</li> <li>Build strong internal and external relationships, representing the company´s vision and values with confidence and professionalism.</li> </ul><p></p><h3>What You Bring</h3><ul> <li> <strong>Exceptional communication and interpersonal skills</strong>—a trusted relationship builder with high EQ.</li> <li> <strong>Strategic thinker &amp; self-starter</strong>—plan, prioritize, and execute with autonomy and purpose.</li> <li> <strong>Kind, calm, and confident</strong>—thrive under pressure, model discretion, and professionalism.</li> <li> <strong>Obsessive attention to detail</strong>—excel at organization and project management.</li> <li> <strong>Technologically fluent</strong>—skilled with G Suite, Microsoft 365, CRMs, project management tools, and AI systems.</li> <li> <strong>Goal-driven and resilient</strong>—adaptable to shifting priorities; flexible to work outside 9-5 when needed.</li> <li><strong>Fluent in written and verbal English.</strong></li> <li><strong>Long-term, US/EU time zone availability.</strong></li> </ul><p></p><h3>Nice to Have</h3><ul> <li>Prior experience as a personal or executive assistant, especially supporting founders or leaders in startups or fast-paced environments.</li> <li>Exposure to AI, SaaS, or tech industries; basic understanding of AI/ML concepts.</li> <li>Experience coordinating internationally, or with high-profile communications.</li> <li>Familiarity with marketing, brand management, or PR tools/platforms.</li> </ul><p></p><p><strong>Benefits</strong></p><h3>Why You’ll Love Working with Us</h3><ul> <li> <strong>Culture of excellence and trust:</strong> We reward initiative, respect, integrity, and teamwork.</li> <li> <strong>Massive learning opportunity:</strong> Unparalleled exposure to AI, startups, and high-level strategic work.</li> <li> <strong>Leadership and impact:</strong> Step into leadership and own outcomes early in your journey.</li> <li> <strong>Global, inclusive team:</strong> Collaborate across borders and backgrounds.</li> <li> <strong>Support for your whole self:</strong> Competitive compensation, optional benefits, paid breakfast, lunch and dinner on-site in our Oslo office.</li> </ul><p></p><p>At Newcode.ai, you don’t just see the future—you help create it.<br/>Ready to shape what’s next? Apply today and join us in building a smarter, more efficient world powered by AI.</p>