Director, Lease Administration & Facilities

Essential Duties and Responsibilities

Facilities Management

• Oversee maintenance, repairs, and capital projects for retail stores, corporate offices, and other facilities.
• Manage vendor relationships, service contracts, and preventive maintenance programs.
• Ensure facilities meet safety, compliance, and regulatory requirements.
• Develop and manage facilities budgets, including operating expenses and capital expenditures.
• Partner with Operations, Construction, and Finance on store openings, remodels, and closures.
• Respond to escalated facilities issues and ensure timely resolution.

Lease Administration

• Maintain accurate lease records, abstracts, and critical date tracking for all properties.
• Coordinate rent payments, CAM charges, insurance requirements, and lease compliance.
• Review and process lease amendments, renewals, assignments, and terminations.
• Partner with Finance and Legal to ensure lease obligations are met and properly documented.
• Support real estate transactions by providing lease data and reporting.

• Monitor landlord communications and resolve discrepancies. Interacts with national, regional and local developers, brokers and owners of commercial property and attends shopping center conventions and maintains external contacts within the Real Estate industry.
• Responsible for managing all real estate activities in a given geographic area, including consent from landlords, waivers of exclusives, selling or buying owned properties, subleasing excess space and negotiating lease structure with prospective landlords.

Knowledge, Skills and Abilities

• Bachelor’s degree in Business, Real Estate, or a related field preferred.
• 5+ years of experience in facilities management, lease administration, or retail real estate preferred.
• Knowledge of retail leases and facilities operations.
• Experience managing vendors and budgets.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced retail environment.
• Proficiency in Microsoft Office; experience with lease administration or facilities management systems preferred.