Accounting Assistant (ESQA)

Job Overview

This position is responsible for performing entry level clerical-accounting work under specified processes, procedures and guidance for both clerical and basic accounting level transactions. 

Starting Salary

$34,320 - $44,616

Benefits

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Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Indexes invoices into the imaging system in preparation for payment into the accounting system.
• Processes County credit card (PCard) and employee reimbursements (iExpense) transactions
• Enters automated receipts into the County’s E-Business system for goods and services purchased by departmental staff utilizing packing slips or signed delivery documents.
• Validates supplier data and recommends updates as needed
• Creates accounts receivable receipts; uploads and indexes supporting documentation into the imaging system
• Processes customer refunds.
• Codes fiscal documents for posting into automated accounting system.
• Assists with posting basic transactions to proper accounts.
• Assists in compiling data for basic fiscal reports and statements.
• Prepares periodic summary reports.
• Assists with the reconciliation and balancing of accounting records.
• Receives funds, prepares deposits.
• Other related duties as assigned.

Job Specifications

• Knowledge of general office practices, procedures, and methods.
• Knowledge of bookkeeping and basic accounting principles, practices, procedures, and methods.
• Ability to input data timely and accurately.
• Ability to match names and numbers and perform basic reconciliation functions.
• Ability to electronically index key fields and file both numerically and alphabetically.
• Ability to read, understand, and apply written instructions and job-related policies and procedures.
• Ability to develop basic correspondence and spreadsheets with automated applications.
• Ability to index/upload data into automated document storage and retrieval applications.
• Ability to utilize software to create and validate mathematical calculations.

Physical Requirements

• Position is typically in an office environment.
• Requires an employee to be mostly sedentary.

Work Category

• Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Minimum Qualifications Required

• Graduation from high school or possession of a GED Certificate; AND
• Six months of experience in bookkeeping, financial record keeping or cashiering; or successful completion of a vocational/technical course in bookkeeping, financial record keeping or cashiering; OR
• An equivalent combination of education, training, and experience that would reasonably be expected to provide the job-related competencies noted above.

Emergency Management Responsibilities

In the event of an emergency or disas