Executive Assistant/Human Resources Coordinator

POSITION:  Executive Assistant/ Human Resources Coordinator            

DEPARTMENT: Human Resources    

REPORTS TO: General Manager      

FLSA STATUS: Exempt/Salaried        

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering an end-to-end solution across all areas of venue operations and revenue generation for many of the world’s most iconic brands and venues.

Legends brings a 360-degree, data-driven approach across planning, sales, partnerships, hospitality, and merchandise, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 400+ arenas, stadiums, convention/exhibition centers, and performing arts venues globally.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

ESSENTIAL DUTES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

Human Resources

• Follows ASM GLOBAL Human Resources policies to assure compliance with legal requirements and government reporting regulations affecting human resource functions. Maintains compliance with state regulations concerning employment.

• Administers various Human Resources plans and procedures for all facility personnel.

• Performs recruitment activities. Writes job descriptions with the assistance of the hiring manager. Writes and places advertisements. Assist with interviews when needed.

• Plans and conducts new employee orientations.

• Keep records of benefits plan participation such as insurance and 401K, personnel transactions such as hires, promotions, transfers, performance reviews, and termination, and employee statistics for government reporting.

• Coordinates training for Managers in interviewing, hiring, terminations, promotions, performance management, performance review, safety, and sexual harassment. Coordinates training for employees in ASM GLOBAL Customer Service Training.

• Advises the corporate office of EEOC complaints and other employee relations problems.  Works with Corporate office to advise management on appropriate resolution of employee relations issues.

• Responds to inquiries regarding policies, procedures, and programs.

• Administers Affirmative Action Plan.

• Administers performance review and salary administration program.

• Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.

• Investigates accidents and prepares reports for insurance carrier.

• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.

Executive Assistant

• Provides administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the General Manager’s behalf.

• Serves as liaison between the Florence Center and the Florence City-County Civic Center Commission by attending monthly meetings, taking minutes, preparing reports, and communicating with those members.

• Maintains comprehensive and accurate records.

• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.

• Performs special projects.

• Oversees the front desk reception, including answering incoming calls, determining the purpose of the caller, and forward calls to appropriate personnel or department for the Receptionist during lunch breaks and rest breaks.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Rea