Medical Staff Coordinator

Primary City/State:

Tucson, Arizona

Department Name:

Medical Staff Svcs-Hosp

Work Shift:

Day

Job Category:

Clinical Support

Are you ready to play a pivotal role in healthcare administration? You'll serve as a vital liaison between physicians, advanced practitioners, hospital leadership, and various committees.

As a Medical Staff Coordinator, you'll provide support in credentialing, privileging, peer review, and compliance processes while maintaining the highest standards of confidentiality. Your day-to-day will involve coordinating medical staff committees, managing complex credentialing databases, ensuring regulatory compliance, and serving as a trusted resource on medical staff bylaws and accreditation standards. This role requires strong judgment, discretion, and the ability to navigate sensitive situations with professionalism.

Schedule: Monday-Friday, 8:00 AM - 5PM

Location: BUMC Tucson (1625 N Campbell Ave) and BUMC South Tucson (2800 E Ajo Way)

If you're passionate about healthcare operations and thrive in a fast-paced, detail-oriented environment, we'd love to hear from you!

Banner - University Medical Center Tucson is nationally recognized for providing exceptional patient care, teaching future health-care professionals and conducting groundbreaking research. Also located on the campus is Diamond Children's - recognized for its specialized pediatric services including neonatal and intensive care, emergency medicine and cancer therapies. Banner - University Medical Center Tucson is a Level 1 Trauma Center, meaning we care for the most critically injured patients. The hospital is consistently listed among the nation's top hospitals in the prestigious Best Hospitals ranking by U.S. News & World Report. The academic medical center has earned Magnet Recognition becoming the only hospital in southern Arizona to meet the rigorous standards of the American Nurses Credentialing Center’s Magnet Recognition Program® for nursing excellence. The hospital's physicians are full-time faculty of the University of Arizona College of Medicine - Tucson. Our specialty services include comprehensive heart and cancer care, advanced neuroscience techniques and a multi-organ transplant program.

POSITION SUMMARY
This position provides highly skilled support via liaison representation to committees, medical staff departments, physicians, and other hospital personnel under moderate supervision.

CORE FUNCTIONS
1. Coordinates all aspects of assigned medical staff committees including compiling agenda material, accurately documenting minutes, compiling follow-up memos and letters, researching and preparing information for chairs, and providing professional assistance to various chairmen regarding privileging, credentialing, reappointment, and medical staff rules and regulations as outlined in the medical staff bylaws.

2. In consultation with the director, provides administrative support for hearing committees. Serves as a resource for medical staff members regarding medical staff bylaws, rules and regulations, hospital and medical staff policies, regulatory requirements and parliamentary procedure. Assists in drafting correspondence ensuring compliance with established bylaws, rules and regulations. May coordinate GME and/or CME functions and processes.

3. Under direction, liaises between medical staff and administration, communicating sensitive and confidential issues including peer review. Interacts directly with a variety of internal and external customers. Uses judgment and discretion to maintain peer review protection to hospital and medical staff.

4. Understands and maintains an accurate, secure and updated database of physician and allied health information to query on basic demographic profiles including but not limited to staff privileges and status for other hospital departments and facilities requiring this information. Uses various internal databases to gather and analyze physician and allied health data used in the reappointment, peer review and quality improvement processes of the medical staff and board of directors.

5. Coordinates processing of all aspects of physician and allied health credentialing and reappointment processes within appropriate timeframes ensuring the quality of the practitioners providing patient care. Assures the completeness and accurateness of the credentialing process. Requests additional information from external medical if necessary. May obtain and log expired credentials on a monthly basis according to rules and policies. Monitors the progress of physicians through the supervision period, assisting department chairs with the appropriate procedures, forms and time limits.

6. Collects and compiles data for physician and allied