Administrative Assistant

Position Summary: The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with our client and/or ABM Staff, supporting new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. 

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Essential Functions:

• Initiate first level of payroll and HR processing procedures.
• Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks.
• Maintain employee files.
• Understand and create spreadsheets for financial reports.
• Process invoices for payment.
• Process payroll bi-weekly, gather and tabulate time records for employees daily.
• General data entry duties & office administration such as answering phones, filing, copying, etc.
• Provide excellent service to client and employees.
• Maintain administrative records and documents pertaining to the account.
• Record minutes of meetings.
• Greet and help walk-in visitors in a professional manner.
• Prepare reports as assigned by Management.
• Handle other duties as assigned by Management.

Minimum Requirements:

• GED or High school diploma required
• Associate degree or higher preferred
• 2-3 years of successful office administration experience
• High energy level and enthusiastic
• Proficient in Microsoft Office
• Comfortable with having flexible hours
• Experience with hourly time record-keeping procedures
• Experience processing new employees
• Strong organizational skills
• Excellent interpersonal skills
• Ability to work in a team environment
• Sense of urgency to complete tasks and meet deadlines; self-directed
• Ability to handle confidential information
• Ability to handle multi-faceted jobs with completing normal duties