Executive Business Administrator

Microsoft Gaming is on a mission to bring the joy and community of gaming to everyone on the planet. With our innovative devices, products, services, and our global community, Xbox is the primary way we connect games and their creators with players around the world. Here in the Xbox org, we manage the platform of today, and build the platform of tomorrow — across Devices, Player & Creator Experiences, Platform Engineering, Strategy, Business Planning, Analytics and Business Development.

The Business Planning & Analytics team is the center of excellence for creating the offerings players love and enabling data-driven product development for the Xbox platform. The functions include Business Planning, all aspects of business modeling and analytics, and product ownership of Xbox Rewards. We run these functions for Xbox and in many cases the full Gaming organization. We work collaborating with stakeholders across the Xbox platform to maximize business results and take a holistic approach to product and business model evolution. We also operate programs focused on driving business growth that span across all of Xbox, most notably our subscription service Game Pass, our device and store plans, and our Xbox Rewards program. All are key to attracting, engaging, and retaining our players. They enable us to compete for their share of time and wallet as our players face an increasing number of choices for where and how to game. Our job is to ensure our players’ best option is always to game with us!

Join our team and help us build the future so that everyone around the globe can play the games they want, with the people they want, anywhere they want.

We are looking for an experienced and highly motivated Executive Business Administrator to join this team. This role will support the VP of Business Planning and Data Analytics.

Responsibilities

·       Provides strategic calendar management and time planning support for the VP of Business Planning and Analytics team.

·       Builds and leverages cross-organization networks to enable their team and leader's work. Serves as a liaison between executives and teams.

·       Facilitates team experience activities - facilitates internal and external recruitment efforts, provides support for intern and university recruitment, lands onboarding activities, provides support to new employees, vendors, and interns, lands and manages headcount management activities including transfers/departures, reporting, offboarding, and transactions within headcount management tools, works in partnership with Finance and team members to provide up-to-date headcount figures.

·       Owns the coordination, logistics, and direction for events.

·       Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations.

·       Great at balancing multiple projects end-to-end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable.

·       Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting (may include software licenses).

·       Understands and helps to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence.

·       Maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status).

·       Manages travel arrangements (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group.

·       Procure goods and services including computer equipment, office supplies, vendor services and PO management.

Embody our Culture and Values 

Qualifications

Qualifications

Required/Minimum Qualifications

·       5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or Preferred Qualifications

·       Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

·       OR equivalent experience.

·       2+ years experience serving as mentor to others.

·       3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, trave