Requisition No: 845694 

Agency: Commerce

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 40032023

 Pay Plan: SES

Position Number: 40032023 

Salary:  $65K- 80K, based on experience 

Posting Closing Date: 02/11/2025 

Total Compensation Estimator Tool

 

JOB TYPE: FULL TIME / SELECT EXEMPT SERVICE

 

POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)

 

 

ADMINISTRATIVE ASSISTANT III - SES

Anticipated Vacancy 

Your Specific Responsibilities:

The incumbent of this position serves as the personal executive assistant to the Chief of Staff for Department of Commerce (FloridaCommerce). The incumbent serves in a confidential capacity by performing duties relative to personnel, purchasing, budget and fiscal matters. Frequently performs special assignments of a highly confidential nature.

This position requires knowledge of the Department’s mission, goals and objectives in order to effectively assist the Chief of Staff with the day-to-day operation of the Department. The incumbent must be knowledgeable of the Department’s relationships with the federal government, Governor’s Office, and Federal and State Legislature.

The incumbent serves as the Chief of Staff’s personal liaison with FloridaCommerce administration and managerial personnel, Governor’s Office staff, and other state and federal agencies. The incumbent assists in responding to inquiries from officials of the Florida Legislature. As required, the incumbent will obtain necessary information and prepare responses in proper format for the Chief of Staff’s signature.

The incumbent reviews and routes incoming correspondence, which may include independently composing replies to routine correspondence for signature. The incumbent independently decides what needs the immediate attention of the Chief of Staff and ensures that other issues are handled by appropriate staff.

The incumbent is responsible for the Chief of Staff’s calendar and arranges appointments, meetings and conferences. As required, prepares agendas and ensures that other details are being properly handled. The incumbent is responsible for the Chief of Staff’s itineraries and makes necessary travel arrangements and hotel accommodations. Prepares vouchers and travel requests/reimbursements.

Organizes and maintains files for the Chief of Staff. Provides specialized or technical services to the Chief of Staff in official meetings, public functions and public relations matters.

As required, assists with day-to-day activities of the Office and any other activity required for the effective operation of said office. Assists management of the Department as required.

 

Knowledge, Skills and Abilities:

 

• Working knowledge of Microsoft Applications, especially Word and Excel.
• Ability to work independently.
• Ability to be detail oriented.
• Ability to multi-task.

Pay:

Commensurate with experience (negotiable)

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

 

Florida Commerce is an Equal Opportunity Employer/Program. Auxiliary aid