Licensure and Field Experiences Coordinator

Position Title: Licensure and Field Experiences Coordinator.
Department: Education.
Classification: Non-Exempt.                             
FTE: 0.92.
Work Schedule: Academic year (mid-August through mid-June) – 40 hours per week; Monday-Friday, 8:00 a.m. – 4:30 p.m. Summer (mid-June through mid-August) – 20 hours per week for 8 weeks; hours must be worked between the hours of 7:30 a.m. – 4:30 p.m., Monday – Friday
Work Location: On Campus. 
Hourly Rate: $21 - $23.

NOTE: The start date for this position will be August 3, 2026.

Essential Job Duties:

• Field Experience and Student Teaching.
  • Collaborate with Director of Field Experiences on student teaching and field experience programs.
  • Compile teacher requests for placements, facilitate electronic student signup for field experiences, and assist students to secure appropriate placements.
  • Communicate with host teachers regularly to provide information and respond to questions.
  • Enter student placements and update teacher qualifications in Student Learning and Licensure (SLL), the department’s web-based assessment system.
  • Send evaluations to host teachers and monitor completion.
  • Liaise with The Smith Center for international student teaching placements.
  • Collect student teaching applications through Google Classroom (GC).
  • Enter information on school district trackers, assist students with the completion of background checks, create student teacher observation schedule for college supervisors, and post/update information on GC.
  • Process honorarium payments for host teachers.
  • Order gifts for host teachers and collaborate with Carleton College to organize appreciation event every spring.
     
• Student Interaction.
  • Serve as first point of contact, both in-person and via email, with students regarding field experience and student teaching inquiries.
  • Troubleshoot student issues with field placements, host teachers, etc. 
  • Communicate and follow up with students to complete tasks.
     
• Assessment.
  • Manage day-to-day tracking of students in SLL and maintain current student and alumni licensure files.
  • Annually, compile information from applicants to the Teacher Education program and notify them of application decisions. 
  • Review student progress in classes, GPAs, transition points, and content area coursework to identify and monitor students who require Individual Development Plans.
  • Update alumni database to meet state reporting requirements.
  • Aggregate program data for Federal Title II institutional report in addition to state accreditation program reports.
     
• Licensure. 
  • Communicate with the Registrar’s Office regarding additions to student transcripts, student information system updates, and final transcript requests.
  • Organize application materials and process initial licenses and follow up on alumni license requests. 
     
• General office responsibilities. 
  • Staff the Education Department office during the summer.
  • Assist Academic Administrative Assistant with annual calendar and other tasks, train and supervise student workers, and create and monitor email lists as needed.
  • Assist faculty members, Department Chair, students and others as needed. 
  • Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
  • Perform other duties as assigned.
     

Supervision Received and Exercised:

• Reports to the Director of Field Experiences and Licensure.
• This position does not supervise anyone. 
   

Required Qualifications:

• Education: 
  • Associate’s degree or equivalent work experience, maintain a valid driver’s license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.
     
• Experience: 
  • 2+ years of expe