People & Accounting Assistant

Department: Human Resources

Employment Type: Full Time

Location: Latin America

Description

Location: Hybrid (Buenos Aires, Argentina) - Thursday is an office day by default
Reports to: Head of People Operations & Accounting Associate
Type: Full-Time, ContractAt Aquiva Labs, we deliver world-class Salesforce Consulting and Engineering services to our clients worldwide. We’re passionate about building smart solutions and strong, connected teams.

We are seeking a proactive and detail-oriented People & Accounting Assistant to support both People Operations and Finance teams, with a primary focus on the Latin America region and some global responsibilities. This is a unique cross-functional role that touches everything from onboarding and internal communications to invoice tracking and vendor management.

The ideal candidate is someone who thrives on organization, has a service-oriented mindset, and is excited about the opportunity to grow their experience across two core areas of business operations. If you’re looking to build a career in People or Finance Operations, this role offers hands-on learning and exposure to both.

Key Responsibilities

People Operations Support (LatAm focus)

• Coordinate onboarding logistics including laptop arrangements, accounts setup, and welcome pack management.
• Track and maintain hardware inventory across teams.
• Manage coworking space attendance and reserve meeting rooms in Argentina and Uruguay.
• Support relocated team members: document preparation, appointment coordination, immigration office visits, etc.
• Assist with HR documentation. 

Internal Communications & Culture

• Maintain and update the LatAm Confluence page with internal news and key resources.
• Coordinate online and onsite local activities (including logistics for remote team members). 
• Research and support budgeting for regional gatherings or special events.
• Coordinate language classes for LatAm team members.
• Send timely reminders for all-hands meetings, holidays, and team events via Slack and WhatsApp.
• Post birthday shoutouts and milestone celebrations in Slack.
• Participate in global Employee Experience activities. 

Finance & Vendor Coordination

• Enter and upload contractor and vendor invoices into QuickBooks and Bill.com.
• Assist with the new vendor profile setup.
• Track vendor payments, assist with reimbursements, and maintain accurate records.
• Support monthly regional expense tracking and light reconciliation tasks.
• Communicate with external vendors in the LatAm region to ensure timely invoicing and closing documentation.

Skills, Knowledge, and Expertise

• 1–3 years of experience in administrative, HR, finance, or operations roles (or relevant transferable experience).
• Strong organizational and multitasking skills with attention to detail.
• Fluent in Spanish and English – written and spoken.
• Good knowledge of tools like Google Suite, Slack, and Confluence.
• Familiarity with QuickBooks (or other finance platforms) and Salesforce is a plus.
• Able to handle sensitive information with discretion.
• Proactive and resourceful — enjoys solving problems and supporting teams.
• Excellent communication skills and a service-minded attitude.

Benefits

• B2B Contract with paid PTO, holidays, and sick leaves
• Health Insurance
• Company Laptop
• Flexibility and Hybrid Work option
• Global Exposure
• Career Growth Opportunities both in People Operations and Finance