Risk and Legal Associate (Part-time)

Job Title: Risk and Legal Associate (Part-time)

Reporting Relationship: Director of Risk Management

Unit: Central Administration

Department: Risk Management-Central Administration

Campus Location: Elder Hall, Marion, IN

Summary of Position:    The Risk and Legal Associate coordinates numerous university-wide processes, including, but not limited to Off-Campus Travel Management, numerous lines of insurance coverage and associated claims, the Policy Warehouse, Contract Management, and the Compliance Calendar. The Risk and Legal Associate also provides administrative support to the risk management department.

Duties and Responsibilities

• General Duties:
  • Composes and edits correspondence, reports, and other documents including legal and business filings 
  • Processes purchase orders, check requests, expense reports, purchasing cards (P-cards), invoices, journal entries and other related business transactions
  • Organizes, gathers and manages information needed for specific projects and initiatives
  • Provides scheduling and calendar maintenance 
  • Oversees the maintenance of filing systems, including document imaging tasks and scanning 
  • Performs other duties as assigned, including, but not limited to phone, mail coverage, and additional support during absences and vacations 
• Risk Management:
  • Reviews and evaluates off-campus activity (OCA) requests, facilitating the petition process when necessary 
  • Registers and coordinates international travel insurance for trip participants
  • Serves as the University’s travel management system administrator 
  • Tracks various contracts through review, edit, and execution stages 
  • Ensures travelers meet the requirements set forth for each trip
  • Obtains information on various incidents, claims, and accidents, maintaining complete files on each
  • Regularly corresponds with insurance carriers, plan and claims administrators, and claimants 
  • Gathers security information for travel petitions 
  • Serves as backup emergency contact for trip crisis response 
  • Processes incoming and outgoing certificates of insurance (COIs) 
  • Assists with the gathering of information for various insurance applications 
  • Maintains various schedules of insurance 
  • Assists with various compliance efforts, including annual music licensing filings 
  • Assists with maintenance of the Risk Management and Legal Affairs Portal page 
  • Administers the University Policy Warehouse and coordinates the publication and review of all university policies 
  • Administers the University Contract Management and Contract Signature systems and coordinates the workflow, review, signature, and storage of all university contracts
  • Administers the University Compliance Calendar including sending notifications to responsible parties

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• The minimum of an Associate’s degree or equivalent is required, with a Bachelor’s degree preferred

Experience

• Experience working in higher education, risk management, property and casualty insurance, and/or the legal profession is highly preferred
• Two (2) years minimum experience in a professional office environment is required

Required Skills

• A high level of proficiency utilizing Microsoft Word, Excel, PowerPoint, and Outlook is required
• Exceptional grammatical skills with proper verb tense usage required
• Ability to legally work in the United States and successfully pass a comprehensive criminal background check
• Must possess a high degree of personal integrity and be trusted to handle sensitive and protected information
• Must be polite, confident, and possess excellent customer service skills, including listening and questioning skills
• Must possess exceptional verbal and written communication skills, organizational and time management skills, initiative, computer proficiency, filing, writing, and editing
• Must possess a strong attention to detail including strong numerical competence
• Ability to act independently, organize workload, and the ability to work under time pressures and deadlines
• Strong analytical skills and ability to think and operate strategically
• Must establish rapport with other co-workers and constituents throughout the university