Job Posting Title

Administrative Technician

Agency

650 DEPARTMENT OF VETERANS AFFAIRS

Supervisory Organization

Norman Veterans Center

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Admin Tech III, Medical Records $33,552.00 ($16.13 hourly)

Biweekly benefit allowance for 2024 as follow:

Employee only $362.79
Employee & Spouse $682.90
Employee, Spouse & Child $802.50
Employee, Spouse & Children $879.13
Employee & Child $490.99
Employee & Children $560.33

Brief outline on retirement:

Pathfinder is a 401K with 3 plan choices:

Standard: 4.5% we put in 6%
High: 7% we put in 7%
Customized –You have the opportunity to put in any amount over 4.5% or 7%. We put in 6% for anything less than 7% and 7% for anything over 7%.

You vest 20% each year. At 5 years you are fully vested.

Additional Incentive amounts:

You can earn up to 10% of your annual salary by completing any incentive bonus listed that does not pertain to your job description and that would benefit this facility (example: keeping your CNA cert updated while working in accounting is $2600 per year because it will benefit this facility, but getting your cleat would not benefit this facility so it wouldn’t be one that you would be able to get the incentive pay for)

Longevity bonus:

Longevity begins after 2 years. You receive your first longevity payment in the pay period of your anniversary date.
You will receive a longevity payment on year 2 and every year after but on even years it will increase (Example: year 2 -$250, year 3 -$250, Year 4 -$426 so on and so on)

Paid time off:

Annual leave:
• 1-5 years – 15 days a year possible – 4.62 hours biweekly (based on hours worked 0.057692 per minute)
• 5-10 years – 18 days a year possible – 5.54 hours biweekly (based on hours worked 0.069231 per minute)
• 10-20 years – 20 days per year possible – 6.15 hours biweekly (based on hours worked 0.076923 per minute)
• 20 years plus – 25 days per year possible – 7.69 hours biweekly (based on hours worked 0.096154 per minute)

Sick leave: 15 days a year possible – 4.62 hours biweekly (based on hours worked 0.057692 per minute)

Holiday leave: 11 holidays accrued yearly to use within 6 months after accrual date.

Admin Weather leave: We are considered essential personnel; we will be required to work during inclement weather. You will accrue up to 8 hours per day or 32 hours total of admin leave if you are working during inclement weather to use within the 6 months from the date of accrual.

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.

Typical Functions

• Track room changes and discharges that occur daily. Be able to print the information when needed. Copy H&P's on each new admission, file copy in the patient chart. Maintain a 98% accuracy rate. 
• Compile the daily resident ward census and ensure all information is correct by calling the location of any residents that have been admitted to an outside facility. Print the census every morning for morning report.  After information is verified and updated, send to the listed staff. Track any changes throughout the day. This must be maintained with a 99% accuracy
• Verify all legal information gathered from the resident face sheet, ensure it is correct and copies are placed in the medical chart and update as needed. Create Medical Chart on all admissions, ensure ODVA number is correct and the proper paperwork has been added to the correct section and update as needed. Log admission in the proper database and ledger. Must maintain 98% accuracy.
• Maintain the Patient Database - ensure it is up to date as needed, i.e.: updating with admissions, first, second, etc. Deaths and discharges: Compile the list of records that are ready for destruction yearly, ensuring each veteran has been deceased for at least 10 years. Complete the inactive filing and assist with active filing daily.
• Resident Restriction List - Keep information updated and email list out as