Medical Records Specialist

Description

About the Steadman Clinic

Join The Steadman Clinic Team and embark on a rewarding career where you’ll play a crucial role in delivering exceptional patient experiences for professional athletes and community members alike. 

At our Traer Creek Plaza Medical Office in Avon, you’ll play an essential role directly supporting patient experiences. As part of The Steadman Clinic Team, you’ll be immersed in a culture of excellence that values efficiency, attention to detail, and exceptional communication. You'll also be surrounded by the stunning mountain communities that are home to our clinics, allowing you to enjoy a unique lifestyle that balances professional growth with outdoor adventure and the rewarding experience of making a positive difference in people's lives. If you thrive in a fast-paced, collaborative environment, apply today to become a vital part of our dynamic team at our Traer Creek Medical Office. 

POSITION DETAILS

Job Title: Medical Record Specialist (3rd Party Requests)

Status: This is a full-time, year-round, benefits eligible position.

Classification: Non-Exempt - Hourly

Schedule: M-F

Location: This is an in-office position, primarily based at our Avon location.

Pay Range: The entry pay rate for this position is $22.00-$24.00 DOE. 

POSITION OVERVIEW

The Medical Record Specialist plays a vital role providing general clerical support to promote efficient and accurate processing of patient records within the Medical Records department. This position involves retrieving, filing, and delivering medical records in a timely manner, while adhering to State, CMS, HIPAA, and HHS regulations. The Medical Record Specialist is also responsible for maintaining confidentiality, providing excellent customer service, and ensuring the accuracy and integrity of medical documentation.

CORE RESPONSIBILITIES

• Demonstrate in-depth knowledge of HIPAA, HHS ordinances, and other relevant regulations to ensure compliance in all aspects of medical record management.
• Respond promptly and professionally to inquiries from medical staff, department personnel, and billing departments regarding medical records. Retrieve and provide medical records from various platforms and providers as necessary.
• Address issues related to missing medical reports or records. Coordinate with clinic staff to resolve discrepancies, and request records from off-site storage when required.
• Organize, scan, and maintain medical records and reports, ensuring completeness and accuracy. 
• Verify the correct entry of data into the electronic medical record (EMR) system on a daily basis.
• Conduct routine qualitative analysis of medical records, ensuring all documentation is accurate and complete. Review incoming records for compliance with required documentation standards.
• Perform regular maintenance and archiving of physical and electronic medical records as required.
• Assist with the maintenance and care of departmental facilities, equipment, and supplies. Report inventory needs and equipment malfunctions to supervisors.
• Ensure patient records and sensitive information are maintained confidentially and securely in compliance with HIPAA and other relevant policies. Access and use patient information only as necessary for job duties.
• Foster strong working relationships within the department and across other departments. Work collaboratively to ensure the smooth operation of the medical record process and support optimal patient care.

Perform other related duties as assigned

Please note, the responsibilities and scope outlined in this document are not exhaustive and may evolve based on the business's needs. This job description serves as a general overview of key duties and responsibilities but is not intended to be a comprehensive list of all tasks required for the position. Duties may change at any time, with or without notice, and at the sole discretion of The Steadman Clinic.

Requirements

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent work experience required. 
• At least one year of clerical experience in a medical or healthcare setting is preferred.
• Proficiency in operating computers and performing data entry required. 
• Familiarity with medical record management systems and electronic health records (EHR) systems is preferred.
• Completion of courses in medical terminology, HIPAA compliance, or privacy training is preferred.
• Excellent customer service and communication skills (both written and verbal).
• Strong organizational skills with the ability to prio