Office Manager - Hourly

I. POSITION PURPOSE

Support the mission of Christ Our Hope Catholic Church by coordinating and assuring timeliness of all parish communications, facilitating parishioner, visitor and volunteer engagement, assuring the parish office is organized and runs efficiently, and providing general administrative support as the office manager. Serve as a vital connector between staff, volunteers, and parishioners to ensure clear communication, respectful environment, and effective operations.

II. ESSENTIAL POSITION FUNCTIONS

1.  Coordinate parish communication across all platforms
   1. Prepare weekly parish e-bulletin via Constant Contact, and quarterly printed newsletter.
   2. Coordinate annual parish report.
   3. Post relevant updates and highlights to the parish Facebook page to engage the community and reinforce newsletter messaging.
   4. Update website to assure information is current and accurate.
   5. Organize and maintain parish photo archives.
2. ParishStaq Campus Admin
   1. Provide training, develop processes and establish procedures for all elements of Giving
   2. Manage funds within Giving and Ch MS (create, hide, inactivate) under the direction of the Pastoral Associate.
   3. Perform regular quality checks on all inputs
   4. Manage application support ticketing, attend trainings, maintain expected level of parish engagement in ParishStaq Giving
3. Maintain Parishioner/Donor/Volunteer Database (ChMS)
   1. Add/edit/inactivate parishioner and Sacrament only profiles. Transfer and assign membership to other parishes per Archdiocese policy.
   2. Manage forms and other Ch MS processes e.g. assign to people to groups, implement ACA, Stewardship of Treasure and Stewardship of Talent forms
   3. Process and welcome new parishioners
4. Push Pay Giving
   1. Post parishioner/visitor/donor collections weekly in Giving. Add/edit profiles associated with Giving including parishioners, visitors, donors, and organizations. Prepare batch report for bookkeeper.
   2. Manage 3rd party donations (Charitable funds) weekly. Post to org in Giving, then post to individual as non-cash and follow process to assure contribution counted towards pledge.
   3. Develop form and input annual Stewardship of treasure pledges.
   4. Review, run and send out quarterly statements to donors
   5. Review, run and send out annual tax statements
5. Maintain Sacramental records
   1. Facilitate the collection of informational forms for sacraments/
   2. Track sacrament participants and input all data necessary to create mail-merge
   3. certificates from within Ch MS.
   4. Document sacraments in registries and send notifications to parish of baptism
6. Assist with the coordination of the Immersion Program
   1. Planning: Obtaining supplies, scheduling volunteers, posting flyers
   2. Event: provide staff assistance during the Immersion, as directed by the Pastoral Associate.
   3. Follow-up