Accounts Receivable/Billing Administrator

Applied Research Associate’s (ARA) Corporate Accounting department is seeking a passionate and driven Accounts Receivable/Billing Administrator who is committed to excellence and continuous improvement.  Our Accounts Receivable team serves the dedicated employees and leaders who have made ARA the success it is today.  ARA is an employee-owned company whose mission is to solve problems of global importance.

• What you’ll do as a Billing Administrator
  • Ensures customer payment terms are correct and monitors aging of invoices; making collection calls as necessary
  • Works closely with the billing team, internal stakeholders and customers on collections
  • Prepare monthly A/R report
  • Maintains files, update and track collections status and comments
  • Generates billing for Fixed Price, Time & Materials and Cost Plus Fee contracts
  • Reconciles billing to monthly project summaries to ensure billing accuracy and completeness
  • Coordinate billing review and approval with program manager and billing supervisor
  • Pulls support data for billing
  • Submits customer billing through customer portals for your own projects and others on the team
  • Ensures processes adhere to company procedures and deadlines with accurate and timely results
  • Collaborates with the billing team on group projects as needed
  • Performs additional duties or special projects as needed

• Billing Administrator Requirements
  • Four to five years of accounting experience or at least two years of accounting/business administration college credit hours
  • High School Diploma
  • Proficiency in Excel
  • Strong oral and written communication skills necessary to interact diplomatically and tactfully with all levels of internal and external customers with the highest level of professionalism
  • Demonstrated attention to detail
  • Professional, reliable, willing to learn and take initiative
  • Ability to handle multiple tasks and meet deadlines
• Billing Administrator Preferences
  • Bachelor's degree in accounting or a related field
  • Prior work experience in a government contracting environment, billing cost reimbursable contracts, time and materials and fixed price
  • Deltek Costpoint billing experience
  • Experience with State Department of Transportation, Federal Highways, and Department of Defense contracts
  • Experience using Wide Area Workflow for government billing
  • Prior experience working collections and communicating with customers

 

HYBRID WORK NOTICE:  This position is available for hybrid work consideration at any of our division offices in Albuquerque, NM or Champaign, IL. Preference will be given to those near these ARA offices.

Applied Research Associates, Inc. Company Information:

Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website to learn more about who we are, what we do, the excellent careers and benefits we offer and explore some of our featured offices.