Private Wealth - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X, and Instagram.

Blackstone Private Wealth   

Blackstone Private Wealth was established to answer the growing demand for Blackstone products from high-net worth investors. Partnering with many of the world’s largest private banks and wealth management firms as well as family offices, Blackstone’s Private Wealth team packages and delivers the full breadth of Blackstone’s alternative product capability to these firms and their clients and provides ongoing product and advisor support, as well as education and training around alternatives.  

Job Description:

The Administrative Assistant role entails providing support to a team of senior professionals within Private Wealth. The responsibilities include:

• Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants

• Answering calls and acting as a gatekeeper for senior professionals

• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors’ system

• Acting as the point of contact for any incoming guests and managing the reception area as needed

• Managing detailed corporate expenses including tracking receipts and reimbursements

• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations

• Assisting with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives

• Maintaining and organizing files

• Coordinating and supporting various business culture initiatives

• Acting as back-up support for other senior professionals

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, and have sound judgment and demonstrated excellence in prior endeavors. In addition, the successful candidate must meet the following qualifications:

• 4+ years of administrative assistant experience supporting 2 or more senior professionals

• Fluency in both English and Spanish; including effective reading, writing, and communicating skills in both languages

• Strong Microsoft Office skills (including PowerPoint and Outlook)

• Working knowledge of Salesforce/CRM

• Highly organized with strong attention to detail

• Effectively multi-tasks and prioritizes competing tasks and deadlines

• Experience with coordinating travel arrangements; familiarity with Concur is preferred

• Works well under pressure

• Performs duties with the highest level of confidentiality and professional integrity

• Strong communication skills; high EQ

• An independent worker with strong follow-through skills

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please dis