Job Description Summary

The Administrative Assistant II, will report directly to the Director of Operations. This position is responsible for providing general administrative support to the Director of Operations, managers and other members within the Operations organization. Duties include, but not limited to, scheduling meetings, managing calendars, drafting and sending correspondences, event planning, managing office supplies, coordinating travel, submitting expense reports, assisting with timekeeping, emailing, scanning, and copying.

Job Description

We are the makers of possible 

 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us���from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Summary:

This Administrative Assistant II will report directly to the Instrumentation Manager for Operations. This position is responsible for providing general administrative support for the Instrumentation department and technicians within the Operations organization. Duties include, but not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, and assisting technicians with asset movements within the asset management database.

Job Responsibilities:

• Works on assignments that may be complex in nature, where independent thinking and a high degree of initiative are required in resolving issues and developing recommendations.

• Maintains a high level of discretion and sensitivity.

• Coordinates and facilitates visits by vendors for the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs activities for assets utilized by Operations.

• Responsible for updating asset management database with appropriate vendor report documents for capturing all completed activities as they pertain to the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs.

• Assists with the management of the department's metrics and the preparation of presentations for reporting out to leadership.

• May coordinate with internal and external management-level staff to accomplish all activities.

• Ensures proper handling, record storage, and other document as per the BD Record Retention Policy.

• Plays an active role in maintaining the company's internal and external reputation and strengthening of BD’s social responsibility.

• Handles comprehensive organization tasks, which encompass drafting the communication related to activities and collaborating with vendors, subcontractors, and or other personnel as necessary.

• Other projects or duties as assigned.

Education and Experience:

• High School diploma, GED or equivalent education is required; AA is preferred.

• A minimum of 3 years recent previous administrative experience, supporting senior management is required.

Knowledge and Skills:

• Proficient interacting with individuals at all levels.

• Requires demonstrated experience maintaining confidentiality, handling sensitive information with tact and diplomacy.

• Excellent written and verbal communication skill, including strong grammar, spelling, punctuation, composition and proofreading abilities.

• Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook required.

• Ability to thrive in a fast-paced and rapidly changing environment.

• Meticulous organizational and time management skills, with great attention to detail, and the ability to multi-task effectively.

• Successfully manages shifting priorities and balances requests from multiple individuals.

• A self-starter who learns quickly and works efficiently. 

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for a