Development Projects Coordinator, Nicholas School of the Environment

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Office of Development and Alumni Relations, Nicholas School of the Environment

Development Projects & Board Relations Coordinator

Level  11

Duke Job Title: Development Projects Coordinator

NSOE Job Title:  Development Projects & Board Relations Coordinator   

 

Job Level: 11

 

Occupational Summary

The Development Projects & Board Relations Coordinator manages the workflow for the department and organizes special development projects. This role primarily works with the Associate Dean and handles the administrative functions of the Office of Development & Alumni Relations (ODAR). The coordinator also assists in developing and implementing office policies, practices, and procedures to ensure efficient operation. As directed by the Associate Dean, they will plan and coordinate selected off-site and campus events and manage the volunteer leadership boards of the Nicholas School, including the Board of Visitors and Alumni Council. Additionally, the position provides administrative and project support to the Associate Dean, ODAR gift officers, and alumni relations officer, and coordinates travel for department-related visits to steward donors, board members, and alumni.

 

Work to be Performed:

 

Administrative Functions in support of the Associate Dean and ODAR Development and Alumni Relations Officers: (50%)

• Maintain Associate Dean’s daily agenda and calendar.
• Prepare Associate Dean for meetings and travel with appropriate materials including donor briefings for major gifts prospects.
• In collaboration with the Associate Dean and Dean, plan and coordinate all aspects/logistics and attend Board of Visitor and Alumni Council meetings including taking minutes or providing information, as requested.
• Interface with Board of Visitors members, Academic Advisory Councils, Alumni Council and donors as needed to support committee work.  Perform responsible administrative assistant duties of a complex and confidential nature. 
• Communicate professionally with University administrators, University supporters, alumni, parents and friends as directed.
• Draft letters, statements and donor briefings for the Associate Dean and help prepare briefings for the Dean and President as needed. 
• Provide administrative and travel arrangement support for the ODAR giving officers and alumni relations staff as appropriate.
• Assist with development travel for the Associate Dean (and Dean as appropriate), and ODAR staff following all departmental and development procedures.
• Assist the Associate Dean and Dean (as appropriate) with follow-up to development travel, including tracking proposals, letters and other communications with prospects and donors as needed.
• Offer administrative support for alumni relations activities throughout the year, including event logistics for alumni engagement programming. 
• Act as the project team lead for student fellows who run the Alumni Student mentorship program.
• Provide administrative support for production of ODAR operat