Design Coordinator (Project-Based)

WHO WE ARE

Vox Media is the leading modern media company. We guide our audience from discovery to obsession. We inspire essential conversations about what’s now, what’s next, and what’s possible. As a community of journalists and storytellers, business professionals, creators and technologists, we believe it is a moral and business imperative to amplify voices: to cultivate diversity, equity, and inclusion throughout our organization and media. This applies to our candidates, our teams, our storytelling, our creative work, and our platforms, products, and partnerships.

Vox Creative is the creative collective within Vox Media that connects brands and audiences through the things that really matter to them. We leverage the technology, insights, measurement tools and influence of our editorial networks to connect brands to a community that’s 125MM strong.

The Vox Creative Media Design team is a dynamic collective of storytellers, creators, and innovators with disciplines in graphic design, art direction, and animation. We specialize in crafting captivating videos, eye-catching animations, and immersive experiential designs for our clients. We bring ideas to life by blending creativity and technology, producing content that engages and inspires audiences across multiple platforms. From dynamic social media visuals to large-scale interactive experiences, we use our diverse skill set to tell compelling stories that resonate with viewers and spark conversation.

WHAT YOU’LL DO

WHAT WE’RE LOOKING FOR

The Media Design team is looking for an experienced Design coordinator to streamline and optimize the design process within our organization. This role will focus on improving workflows, coordinating design teams, managing resources, and ensuring that design projects are completed efficiently and on time.

What you’ll bring

• 4 + years of industry design project management, post-production management, or creative production experience
• Experience creating processes and frameworks for the smooth and efficient workflows of design teams
• A flexible leadership style with the ability to create clarity within complex and sometimes ambiguous work environments and a comfort in adapting to rapidly changing circumstances
• Able to manage interdepartmental relationships with poise and professionalism
• A proven track record of solid written and verbal communication and organizational experience.
• Initiative to solve issues independently while also perceiving when to escalate or loop in stakeholders
• An understanding of design and design team culture along with a basic knowledge of the creation of digital content across multiple platforms such as video, illustration,
• animation, and experiential design
• An appreciation for design practice and process to appropriately advocate for design when other members of the team aren't there
• Knowledge of project management software (Monday.com, Airtable, Slack, and Asana)
• A high standard with respect to design that doesn’t prioritize expediency over quality but rather balances the two according to business priorities
• Familiarity with working within tight timelines and the ability to leverage budgets for bandwidth support

WHO YOU ARE

What you’ll do

• Your primary objective is to make the design organization as effective as possible by enabling designers and their managers to focus on the work
• You’ll communicate across departments within Vox Creative such as Production, Post-Production, Events, Creative Development, Client Relations, Experiential, Operations, and other Project Managers
• While your day-to-day focus will be on the project assignments of the design & animation team, you’ll possess a broad view of the work and strategy through constant communication with partner teams and with the Design Director, occasionally lending assistance to cross functional projects
• You’ll facilitate the team’s understanding of priorities, by tracking projects in our various project management systems
• You’ll build relationships with stakeholders and become a trusted voice of the design team
• You’ll handle the logistics of relationships with external parties, such as contractors or vendors, for design or animation projects.  This includes outreach, contracting, and requesting appropriate system access.
• You’ll own the overall Design budgets, including confirming allocations, negotiating rates with external parties, tracking committed costs, and ensuring all payroll and invoices are processed. 
• You’ll be a resource for designers to stay informed of timeline changes and all changes in priorities
• Along with your Design Leaders, you’ll be responsible for