Deputy Clerk II

RICHLAND COUNTY, SOUTH CAROLINA

CLASS DESCRIPTION

2007

CLASS TITLE: DEPUTY CLERK - COURTROOM

CLERK OF COURT AND FAMILY COURT DIVISION

GENERAL DESCRIPTION OF CLASS

The purpose of the class is to provide administrative and clerical support to ensure the efficient operation of the courtroom; to serve as evidence custodian, to enforce payment of support as ordered; to establish and maintain case files; and to perform related work as required. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision.  Supervised by the Chief Deputy Clerk of Court and/or Courtroom Administrator.

ESSENTIAL TASKS

The tasks listed below are those that represent the majority of the time spent working in this class.  Management may assign additional tasks related to the type of work of the class as necessary.

Prepares courtroom for daily operations; stocks necessary supplies.

Prepares generates and maintains roster and files for court.

Performs jury qualification procedures; assists with jury selection; swears in jury panels and witnesses; provides assistance and information to jurors as needed.

Provides information and assistance to litigants, various agencies and judges as needed.

Makes adjustments to accounts per court order and/or tax interceptions; generates reports on delinquent accounts.

Prepares and maintains child support case files, ensuring accurate and complete documentation.

Receives and ensures the security of court evidence; transfers to Evidence Custodian as required.

Attends court and assists judges, other court staff, attorneys and others in the courtroom as needed.

Consults regularly with the Chief Deputy Clerk/Deputy Family Court Administrator or other officials to review assigned operations and activities, review and resolve problems, and provide or receive recommendations.

Receives and responds to inquiries, requests, concerns and complaints in areas of responsibility.

Sends appropriate notices for court.

Compiles data for and prepares various records and reports as required by the department, County and/or other agencies.

Performs general administrative / clerical duties as required, including but not limited to copying and filing documents, entering and retrieving computer data, sending and receiving faxes, processing mail, preparing spreadsheets, answering the telephone, etc.

Attends training, meetings, seminars and/or workshops as required to enhance job knowledge and skills; maintains a current, comprehensive knowledge of laws, regulations, trends and technologies affecting assigned operations.

Reviews and schedules non-compliance cases for court; issues bench warrants, attends and assists with court hearings.

Processes a variety of documents associated with court/division operations within designated timeframes and per established procedures; prepares, processes, copies, files, indexes and/or transmits various forms, records, reports, notices, orders, other legal documents, correspondence, etc., as required.

Reviews enforcement/court procedures and/or requirements; monitors cases for compliance with procedures; audits accounts to determine if clients should be ruled into court for failure to pay.

Performs duties of co-workers as required.

This position has no supervisory responsibilities.

INVOLVEMENT WITH DATA, PEOPLE, AND THINGS

DATA INVOLVEMENT:

Requires gathering, organizing, analyzing, examining or evaluating data or information and may prescribe action based on such data or information.

PEOPLE INVOLVEMENT:

Requires giving information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants.  Provides professional and courteous customer service at all times.

INVOLVEMENT WITH THINGS:

Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner.  Must be capable of accurately using computers and software programs designed for court systems.

COGNITIVE REQUIREMENTS

REASONING REQUIREMENTS:

Requires performing semi-skilled work involving set procedures and rules but with frequent problems.  Must deal effectively with unpleasant clients and situations on a daily basis.

MATHEMATICAL REQUIRE