Senior Operations Analyst, Investment Office - Hybrid

At Wellesley, our mission is to deliver an outstanding liberal arts education

to women who will make a difference in the world. Our collaborative

community, comprising of faculty, students, staff, and alumnae, is guided by

our shared commitment to educational excellence. Join us in this transformative journey!

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details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
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Job Posting Title

Senior Operations Analyst, Investment Office - Hybrid

Job Description Summary

Unclassified Exempt

Job Description

Background

Wellesley College has a long history of providing an excellent liberal arts undergraduate education for women.  The College, established in 1870, has a student body of 2,300 undergraduates.  The Wellesley College endowment had a market value of $3 billion as of the fiscal year ended June 30, 2024.  The investment of the endowment is managed by the College’s Investment Office, located on the College campus in Wellesley, MA.

Position Summary

The Senior Operations Analyst role is a full-time position open to individuals with 3-6 years of relevant experience. The role is hybrid with three days in the office, two days remote. The Senior Operations Analyst is an integral member of the investment operations team, will report to the Director of Investment Operations and will interact regularly with other members of the investment office.

Position Responsibilities

Cash Management and Reconciliation:

• Prepare and review bank instructions for cash movements.

• Monitor and reconcile cash flow activity.

• Prepare cash flow projections and analysis of cash needs.

Data Management:

• Maintain portfolio management systems for the private portfolio.

• Maintain liquidity management system.

• Develop reporting using custodian systems and other systems.

• Work with various vendor teams to troubleshoot issues and maintain data quality.

• Prepare monthly portfolio performance reports.

• Reconcile portfolio activity between data systems and the custodian.

• Monitor investment manager communications; gather, review, and input relevant data into systems

Financial Reporting and Portfolio Analysis:

• Prepare portfolio reporting for quarterly investment committee meetings.

• Maintain portfolio benchmark data and share with performance reporting providers

• Support the audit process and other regulatory filings

  • Includes preparing and reviewing audit confirmations, audit work papers and supporting schedules; prepare summary financial statement schedules.

• Support tax compliance

  • Review partnership tax documents (K1’s, etc.) to extract relevant information for tax filing purposes

  • Work with external audit and tax partners as needed

Manager Diligence, Legal and Other:

• Complete subscription, amendment and side letter agreements.

• Prepare regular survey responses to outside organizations.

• Perform other duties and ad-hoc projects as-assigned.

The Senior Operations Analyst should demonstrate the desire to learn and grow as an investment operation professional, be able to evaluate and resolve operational issues and keep up to date on the latest market news, industry practices and technology applications.

Basic Qualifications and Requirements:

• Commitment to the College’s articulated mission and core values

• 3-6 years of relevant experience in investment operations at an endowment, foundation, or investment management firm required

• Prior experience working with custodians and custodial systems, data, and reporting required

• Prior experience maintaining portfolio management systems

• Competence in MS Office software including Excel, Outlook, Word, and SharePoint

• Relevant experience with the following applications a plus.

  • BNY Mellon, Burgiss, CAISSA/Total Plan, LastPass, Canoe

• Prior experience supporting the audit process at an investment manager or endowment office a plus