Assistant Operations Manager - DLAR Husbandry

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Summary

 

Under the direction of the Operations Manager or the Senior Operations Manager, assists in the management and coordination of activities of personnel engaged in the operation of animal care facilities in the Division of Laboratory Animal Resources.

 

Special Conditions of Employment

 

Occupational Health and Safety

 

As a safeguard for the employee and the animals, medical examinations and risk assessments are performed.  Some immunizations or further diagnostics may be required prior to working with specific animals or animal populations as determined by occupational health medical personnel, including, but not limited to:

 

• TB testing and clearance;
• Hepatitis B (proof of immunization and/or vaccination);
• Rabies (proof of immunization and/or vaccination);
• Tetanus (current vaccination less than 10 years);
• Measles (proof of immunization and/or vaccination);
• Periodic physical examinations (including respiratory fit tests);
• Other vaccines or testing as required by EOHW standards.

 

Hazard Exposure

 

The animal facility has a variety of environmental conditions. Specifically, employees may be exposed to potentially hazardous noise, dust, chemicals, extreme heat, and animal waste products. The duration of exposure of any of the above is dependent on assigned duties. Some aspects of this position may expose the incumbent to potentially zoonotic and other biohazardous agents. Appropriate protective clothing and equipment may be required and will be provided when required, accompanied by appropriate training.

 

Work Performed

 

• Supervises the Comparative Medicine Specialist (CMS) staff under the guidance of the Manager. 
• Plans and schedules work assignments. Ensures that schedules are efficient, assignments are made promptly, and working time is utilized efficiently.
• Assigns duties to employees and monitors quantity and quality of work performed. Communicates assigned duties verbally and in writing.
• Monitors daily, weekly, and mothly work assignments in accordance with SOPs.
• Assists with the estabilishment of performance standards for animal care and facility sanitation according to animal welfare regulations and AAALAC accreditation guidelines.
• Makes recommendations on improvements to leadership team.
• Monitors equipment, materials, and supplies needed for facility operations. Makes recommendations to the Manager and assists in the scheduling and ensuring completion of repairs.
• Inspects facility daily and reports issues to the Manager in a timely fashion.
• Issues appropriate corrective action, including counseling and formal actions when needed, in accordance with Duke University work rules.
• Monitors attendance of employees in accordance with appropriate University/departmental policies and procedures.
• Conducts interviews and makes hiring recommendations.
• Facilitates the movement of animals coming to the university and the movement of animals within the medical center, and other facilities as needed.
• Expands technical knowledge base to enhance effectiveness on the job.
• Leads CMS staff meetings and attends leadership team meetings.
• Serves on various committees/projects as assigned.
• Shows initiative by making suggestions that lead to improved work processes.
• Identifies opportunities to enhance customer service.
• Takes initiative to promote a safe work enviornment. Ensures that employees are compliant with OESO and departmental safety guidelines.
• Demonstrates leadership by helping staff to achieve goals.
• Ensures that commitments are met and problems resolved when out of the office.
• Consistently fosters respect in the w