Administrative Assistant (ZR_24418_JOB)

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule: 8-hour shifts between 7:00 AM – 4:00 PM Pacific Time with 1 hour unpaid break

You won’t be handling direct client interactions or phone calls, but your behind-the-scenes contributions will play a major role in driving team efficiency and project execution. If you're comfortable with tech tools, Google Workspace, and using AI for research and content support, this may be a great fit for you.

• Manage digital file organization including receipts, contracts, and documentation via Google Drive
  

• Maintain and update internal trackers and spreadsheets
  

• Provide email follow-up and outreach support as directed
  

• Assist with recruitment tasks such as scheduling interviews and sending calendar invites
  

• Support content scheduling and consistency across digital platforms
  

• Assist in developing newsletters, blogs, and email campaigns using templates and provided copy
  

• Coordinate visibility efforts including PR outreach, speaker opportunities, and award submissions
  

• Help prepare for marketing initiatives such as website launch, backend testing, and updates
  

• Maintain CRM (HubSpot) including contact organization and workflow setup
  

• Conduct targeted research on contacts, industries, and events
  

• Keep event and proposal databases up to date
  

• Assist with sales assets, proposal updates, and upcoming sales strategy planning
  

• Perform online research on tools, trends, and opportunities
  

• Use AI tools and a data-driven approach to summarize findings
  

• Present results clearly in Google Sheets or Slides with actionable insights
  

Requirements

• 4+ years of experience as a Virtual Administrative Assistant or in a similar role
  

• Expertise in Google Workspace:
  

  • Google Docs: Formatting, editing, and professional document creation
    

  • Google Slides: Clear, on-brand presentation design
    

  • Google Sheets: Data entry, formulas, and report generation
    

• Strong online research skills, including identifying contact information and competitive insights
  

• Experience using AI tools for research, summarization, and light copywriting
  

• Excellent written communication in American English
  

• Highly organized, detail-oriented, and adaptable to shifting priorities
  

• Comfortable with calendar management and scheduling across time zones
  

• Strong work ethic, self-starter, and excellent time management
  

• Curious, accountable, and self-motivated
  

• Maintains professionalism, discretion, and confidentiality always
  

• Asks thoughtful questions and proactively identifies areas to contribute
  

• Thrives in a collaborative yet autonomous remote work environment
  

• HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job