Finance & Administration Business Manager

 

Job Title: Finance & Administration Business Manager

Department: Finance Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

Join Colorado College as a Finance & Administration Business Manager, where you'll play a pivotal role in supporting the Vice President for Finance/Chief Financial Officer (VP/CFO) and driving operational excellence across the division. In this role, you will offer executive administrative support to the VP/CFO, oversee the management of divisional business operations, assist the VP/CFO committees of the Board of Trustees, and handle daily risk management services.

Responsibilities

Executive Administrative Services & Risk Management Support:

• Manage VP/CFO calendar, schedules, and travel arrangements, as needed. Prepare and draft correspondence, screen calls and respond directly or determine appropriate referrals to others. As available provide general administrative services’ assistance to the Associate Vice President (AVP) for Finance.
• Gather information, prepare materials and agendas, arrange virtual meeting schedules, and synthesize data for slides and presentations. Facilitate meeting schedules and materials for Board of Trustee committees staffed by the VP/CFO and external committees and boards, including those for national and regional professional associations (NACUBO, WACUBO).
• Manage legal and contractual circulation and signature requirements; communicate with departments and external entities.
• Partner with the risk management administrator and insurance broker on certificates of insurance requests, policy updates and renewals, annual bond review and updates, process renewal payments, day to day incidents and inquiries, along with needed information and research.

Office Operations & Project Management:

• Monitor departmental expenditures for multiple divisional budgets and follow-up on questionable transactions. Provide monthly updates on spend rates and balances available to the AVP and VP/CFO through regular analysis and projection of future spending needs. Reconcile the VP/CFO’s p-card transactions, manage internal office expenditures, track and process legal payments and campus wide invoices.
• Assist Finance with various tasks to support the annual financial statement audit. Specific areas of support include, but are not limited to, audit confirmation preparation and collection of Board Committee minutes and agendas, legal information and other corporate documents, as needed.
• Research, analyze and/or study information affecting campus-wide operations. Serve as a subject matter expert on all campus wide policies impacting employees in the division and keep Finance & Administration leadership appraised of such policies.
• Supervise Finance student employees and coordinate work duties with other department staff.
• Serve as the primary point of contact for technical/computer issues for the VP/CFO and finance administrative offices, assist with updates to division website, and maintain office records and files (written, electronic, archives).

Minimum Qualifications

Associates degree plus a minimum of five years’ related experience, or a comparable combination of education and experience. Related experience should include four years as an executive assistant, with progressively responsible experience in managing administrative and financial operations; exceptional administrative, organizational, human relations, and technical skills; ability to develop and maintain working relationships with people from different cultural backgrounds and perspectives, ability to work independently and accurately, must demonstrate ability to work with discretion, a high level of resourcefulness, diplomacy, integrity, and professionalism in all aspects of responsibilities; ability to maintain the confidential nature of information and issues that arise in the course of the job and office of the VP/CFO; skill in making decisions by seeking