Engineering Samples Coordinator (Airbags)

We’re ALTEN Technology USA, an engineering company that provides solutions for engineering, technology, and product development projects. For decades, we’ve been helping our clients develop products that are changing the world, whether that’s by shaping the future of space exploration, saving lives with medical devices that set a new standard of care, or creating the fully autonomous electric taxi of tomorrow. Our team of more than 600 people works across industries including aerospace, medical devices and life sciences, unmanned systems and robotics, automotive OEM and tier 1 suppliers, commercial vehicle, electric vehicles, rail, and more. Our offices across the US have different industry focuses and engage with our clients in different ways, ranging from working on-site at client facilities to performing product development at our delivery centers.
 
ALTEN Group, our parent company, has been a leader in engineering and information technology for more than 30 years. ALTEN Group operates in 30 countries across Europe, North America, Asia, Africa and the Middle East and employs more than 36,000 people, 88% of whom are engineers. The company covers the whole development cycle and offers a choice of service levels, from technology consulting to complete project outsourcing.
 
When you join ALTEN Technology USA, you join a group of people passionate about collaborating to solve some of the world’s most technical engineering challenges. Our success is tied to taking care of our employees by building relationships and providing opportunities for mentorship and career growth. We offer comprehensive benefits for all full-time employees, including medical, dental, and vision insurance; a 401(k) plan with employer matching; paid time off (PTO); paid parental leave; and mentorship to help you take your career to the next level. You don’t have to take our word for it that we are a great place to work—we were named on the 2023 Top Workplaces list thanks to feedback from our proud employees.

We are currently seeking an Engineering Samples Coordinator to get the correct engineering samples arriving at the right time at the right place. Our ideal candidate exhibits a can-do attitude and approaches his or her work with vigor and determination.

Role
o RESPONSIBLE TO GET THE CORRECT ENGINEERING SAMPLES ARRIVING AT THE RIGHT TIME AT THE RIGHT PLACE.
o Collect macro material needs for all projects in concept phase, tear down the macro list (with systems required) it into an exhaustive list of Parts (p/n, revision/maturity level, fasteners, etc.). Coordinate with cross-functional teams for part requirement, ordering and tracking.
o Responsible to maintain the needs up to date all along the projects life.
o Responsible to share the needs to the various teams that will supply the material, and control that the needs are processed in their systems:
§ DRE/TPM for material managed through ESOW
§ VE for non ESOW needs
§ GSM for other spot needs
o Responsible to follow up on parts readiness, logistic (external and internal), dispatch to different teams in case of group delivery, up to the end user of the part.
o Responsible to maintain the inventory of the test fixtures, including bucks and full vehicles.
o Responsible to make logistic requests, internal and external (including international).
o Responsible to get parts inspection made and get maturity confirmed to match the expectation.
o Responsible to get parts inventoried at reception by the end users / test labs.
o Responsible to get inventory updated after usage/scrap of tested parts.
o Robust ordering, tracking, receiving, and recording vehicle and non-vehicle parts (e.g. Fixtures, tools).
o Drive sessions with DREs/TPMs to coordinate material for testing, builds at appropriate frequency.
o Maintain PO tracker from start to finish (from request through PR, in hands goods reception to invoice approval).
o Add value to the team:
• Facilitate all above steps,
• Help the different actors to support those needs. Do NOT act passively just transmitting only the information coming spontaneously.
• Proactively plan and coordinate the above activities, work with minimum supervision.
• Attention to details (e.g., parts revision, quantities, and milestones).
o Primarily assigned to Restraints and Safety Electronics commodities, the role may be extended to other VE commodities if primary mission would allow it.

Qualifications: / Skills required
o Organized and proactive.
o Extremely tenacious.
o Experience in MS Excel, Smartsheet.
o Effective communication skills with internal and external teams.

Advantageous:
o Bachelor of Science.
o Experience in logistic and or warehouse inventory management.
o Familiar with Automotive industry.
o Familiar with CAD system (BOM visualiz