Executive Administrative Assistant

Your Team Responsibilities

We are seeking an experienced and highly capable Executive Assistant to support the CEO of a dynamic Financial Services firm. This is a mission-critical role at the heart of the executive office, requiring an individual who thrives in a fast-paced, high-stakes environment, and brings exceptional organizational, interpersonal, and judgment skills.

You will be the right hand to the CEO — managing a complex array of responsibilities spanning scheduling, communications, project oversight, event coordination, and stakeholder engagement at the highest levels. This is not a traditional 9-to-5 position; we are looking for someone who is responsive, proactive, and thrives in a “24/7 mindset” environment

Your Key Ressponsibilities

• Calendar & Schedule Management:Oversee and manage an ever-changing, complex calendar with precision and discretion, ensuring optimal alignment of priorities across internal and external engagements.
• Prioritization & Workflow Management:Navigate competing demands with efficiency and clarity; proactively assess what requires immediate attention and escalate issues using sound judgment.
• Communication:Draft, proof, and manage written communications on behalf of the CEO with professionalism and speed. Maintain a high standard of clarity, accuracy, and tone under pressure.
• Project & Event Management:Support or lead special projects, internal initiatives, and external events. Handle all logistics around executive-level meetings, board engagements, and private dinners — including venue sourcing and coordination.
• Technology & AI Integration:Leverage tools and platforms (including AI-based solutions) to optimize scheduling, task tracking, communications, and operational workflows.
• Stakeholder Relations:Interface with Board members, senior leaders, clients, and investors, always demonstrating discretion, professionalism, and emotional intelligence.
• Office Presence:Minimum 2–3 days in the office per week; flexibility to be present as needed for key meetings, events, or time-sensitive matters.

Your skills and experience that will help you excel

• Proven Experience:Minimum 5–7 years supporting a CEO or C-suite executive, preferably within financial services or a similarly fast-paced, high-demand industry.
• Exceptional Judgment & Discretion:Handle confidential information with integrity; act as a trusted partner and gatekeeper.
• Superior Written & Verbal Communication:Excellent command of language and tone; adept at composing and editing high-level documents and communications.
• Tech-Savvy & AI-Literate:Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, project management platforms); enthusiasm for leveraging AI in workflows.
• Organized & Detail-Oriented:Impeccable attention to detail, time management, and follow-through across all responsibilities.
• Self-Starter with Initiative:Takes ownership, anticipates needs, and drives execution with minimal oversight.
• Adaptability & EQ:Demonstrates calm under pressure, an intuitive understanding of people and situations, and the flexibility to shift gears swiftly.
• Education:Bachelor’s degree required.

About MSCI

 

What we offer you

• Salary range: $150,000 - $165,000 / year plus eligible for annual bonus + OT 
• Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.

• Flexible working arrangements, advanced technology, and collaborative workspaces.

• A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.

• A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.

• Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.

• Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.

• We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola!