Jobs and Careers

Administrative Support Specialist

El Segundo, United Statesfull_timeVerifiedPosted 7 Jul 2025

About the role

We are seeking a dedicated Administrative Support Specialist to provide executive-level administrative and operational support. This role requires a highly organized professional with experience in DoD executive administrative support and the ability to manage taskers, coordinate final staff packages, track and manage suspense, and facilitate meetings and appointments. The ideal candidate will be proactive, detail-oriented, and skilled in handling classified and unclassified information in a high-paced government environment.

Key Responsibilities

Managing Workflow Taskers

Monitor and manage tasker workflows (Task Management Tool, Outlook Workflows)
Maintain access to Secret Internet Protocol Router Network (SIPRNet) for processing classified taskers.
Ensure workflow continuity by providing backup support when assigned personnel are unavailable.

Coordinating and Preparing Final Staff Summary Sheet Packages

Collaborate with Directorate leadership and stakeholders to finalize and coordinate written package responses.
Ensure all key Directorate personnel are informed about tasker objectives, issues, and responses.
Prepare final response packages for the Director’s review and approval before release to external agencies.

Tracking and Managing Suspense

Work with the SharePoint team to develop a tracking tool for external/internal suspense within 30 days of contract award.
Use the tool to provide real-time updates on action status (new, ongoing, completed).
Act as the single clearinghouse for all external task correspondence and maintain configuration control.
Archive all requests and responses to ensure accurate record-keeping and compliance.

Appointments, Conferences, and Meetings Support

Maintain appointment calendars and conference room schedules for the Front Office.
Schedule meetings and conferences, coordinating with internal and external stakeholders.
Assist in organizing and supporting PK operations meetings.

Record and Provide Results of Activities

Document results of key activities and provide reports to the Government lead(s) upon request.
Support Front Office evaluations, ensuring compliance with contract performance objectives.

Requirements

Education & Experience:

Education: Minimum one year of college
Experience: At least 5 years of experience in government DoD executive administrative support.

Required Skills & Competencies:

Strong knowledge of DoD task management processes and workflow tracking systems.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Experience working in a classified environment with access to SIPRNet.
Excellent organizational, communication, and analytical skills.
Ability to work in a fast-paced, deadline-driven government setting.
Secret clearance is required.

Preferred Qualifications

Experience with SharePoint development and document management.
Knowledge of DoD administrative policies, procedures, and reporting requirements.
Ability to collaborate effectively with senior leadership and external agencies.

On-Site in El Segundo, CA

Why Join OMNI?
OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward and through creative and entrepreneurial leadership Omni maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support.

As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents: