Accounts Receivable Specialist

Company Description

Join our team at Convergint Federal Solutions. Become part of one of the nation's leading security integrators for the U.S. Federal Government.

Convergint Federal Solutions (CFS) is a systems integration company that is focused on the physical security with locations in Maryland, Virginia, and North Carolina. CFS is a leader in the design, integration, installation, maintenance, and operation of technically complex integrated physical security management systems. We have the ability to support the entire life cycle of these programs and projects—from security analyses, engineering and design, through installation, operation and maintenance—using in-house personnel and resources is our biggest discriminator.

Job Description

The Accounts Receivable Specialist plays a critical role in managing the company's accounts  receivable processes, ensuring the timely collection of outstanding invoices, and maintaining  accurate financial records. This position requires a strong understanding of accounting  principles, excellent communication skills, and a dedication to delivering exceptional customer  service. 

• Deltek Costpoint and Government Contracting Accounting Experience Required

Value and Beliefs of this Role: 

The person in this role must provide world-class service to customers, colleagues, and  communities. It requires a person of integrity, self-accountability, commitment to communicate  openly and consistently, delivering results and having fun with laughter daily. In this role we  want you to grow with us and deliver results as an exceptional Accounts Receivable Specialist. This job requires a person who remains professional, organized, thorough, task oriented and  precise. 

Key Responsibilities: 

Invoice Generation: 

• Generate and distribute accurate invoices to clients based on contract terms and project  milestones.

Accounts Receivable Management: 

• Monitor and manage the accounts receivable aging report, follow up on outstanding  invoices, and facilitate collections in a professional and timely manner. 

Billing Discrepancy Resolution: 

• Investigate and resolve billing discrepancies, disputes, or issues in collaboration with  project managers and clients. 

Customer Communication: 

• Maintain regular communication with clients regarding their accounts, answer billing  inquiries, and provide excellent customer service. 

Cash Application: 

• Process incoming payments, apply payments to customer accounts accurately, and  reconcile discrepancies. 

Credit Management: 

• Assess and establish credit limits for new and existing clients, as well as review credit  terms and make recommendations for adjustments. 

Financial Reporting: 

• Assist in preparing monthly accounts receivable reports, aging analysis, and other  financial reports as needed. 

Documentation: 

• Maintain organized and complete records of all accounts receivable transactions and  communications. 

Process Improvement: 

• Identify opportunities to streamline accounts receivable processes and contribute to the  overall improvement of the finance department's operations. 

Other Duties: Other duties assigned within reason of current role previously specified.

Qualifications

• Bachelor’s degree in accounting, finance, or 3 or more years of relevant experience in  accounts receivable or a related field. 

• Proven experience as an Accounts Receivable Specialist or in a similar finance role. • Strong knowledge of accounting principles and practices. 

• Excellent communication and interpersonal skills.

• Detail-oriented with a high degree of accuracy in work. 

• Proficiency in using accounting software and Microsoft Excel. 

• Ability to work independently and as part of a team. 

• Exceptional organizational and time management skills. 

• Prior experience in the technology or security industry is a plus. 

Requirements 

- Deltek Costpoint and Government Contracting Accounting Experience Required

- United States Citizenship 

• The job may require lifting objects weighing up to 25 pounds. Accommodations can be  provided upon request to enable individuals with disabilities to perform the essential  functions. 

• Security Clearances: This position may require a security clearance. The clearance  requirements are determined by the agency(s) in which you are assigned. Convergint  Federal will sponsor the level of clearance required. However, it will be your  responsibility to obtain and maintain your required level of clearance. <