REGISTRAR (RE-ADVERTISED) (2952)

DEPARTMENT: Registration

WORK YEAR: 12 Months

SALARY SCHEDULE: Education Support Professional

SUMMARY

The Registrar is responsible for the operation of campus registration office: e.g., maintaining student information and records in accordance with the Arizona Revised Statutes and other federal, state, and local guidelines; preparing related reports as required by outside entities, e.g., the Arizona State Department of Education; answering inquiries related to residence; monitors student record-keeping procedures; performing specialized tasks in building the master schedule; registering students; scheduling classes; and maintaining attendance and other student records.

ESSENTIAL FUNCTIONS

• Supervises and coordinates work of all assigned registration staff; makes input for staff evaluations; trains staff; assures accuracy and completeness of data entry performed by registration office staff.
• Coordinates and performs work related to Student Accountability Information System (SAIS) to assure compliance with statute and complete and accurate funding.
  • Creates and maintains all data required by SAIS, including data on students in special categories (e.g., ELL students, ESS students, foreign exchange students, homeless students, emancipated students; and students with surrogates, guardians or in loco parentis situations).
  • Submits all required school SAIS reports to the Arizona Department of Education (ADE).
  • Receives, interprets, and follows through on ADE reports on submitted SAIS data; downloads required ADE reports and makes necessary corrections; forwards ADE reports to appropriate campus staff as required.
  • Audits and corrects monthly SAIS submissions to assure completeness and accuracy of data; e.g., identifies data errors and systems errors, performs mass changes to correct data, runs and analyzes validation reports.
  • Maintains and reports SAIS information on students who are dually enrolled; e.g., at Metro Tech or in community colleges.
• Assists school administrator in developing the master schedule and in changing computerized class schedules; analyzes computerized reports and makes recommendations based on pre-enrollment information to the responsible administrator, e.g., related to the appropriate placement of class sections.
• Creates and maintains computerized enrollment information, e.g., for the teacher master file, student master file, student schedule file, and attendance file.
• As directed, manages and trains classified staff on related systems, e.g., the Student Information System [Online Attendance (OLA and Online Grades (OLG)].
• As directed, notifies faculty of required dates for registration, attendance reports, grades, and deficiency notices.
• Supervises verification of students' grades and attendance with data in teacher's roll book; maintains grade and attendance data.
• Supervises the input of information on students: e.g., class schedules, attendance records, class ranking, grades and deficiencies, withdrawals, excused absences, and suspensions.
• Receives and processes transcript certification documents.
• Creates queries, prepares and distributes reports related to enrollment, residency, attendance, and other areas of registration as requested.
  • Oversees the creation and distribution of information and reports to governmental agencies, schools, colleges and universities.
  • Prepares and distributes reports as requested by District offices, principal, other unit administrators, teachers, and other campus staff.
  • Works with appropriate District staff to properly identify, document and place students with special needs (e.g., ELL students, ESS students, foreign exchange students, homeless students, orphaned students, and migrant students); assures appropriate forms and data are maintained.
• Orders and maintains registration office supplies and materials.
• Maintains information and calculates statistics on subsets of the student population; e.g., graduates and non-graduates, ESS students, ELL students, magnet students, and open enrollment students.
• Provides information and assistance on registration topics; e.g., registration, attendance and grades, to staff, students, parents and other interested parties.
• Supervises and assists in maintaining student registration records; e.g., inputs data, updates based on the withdrawal and re-entry o