New Equipment Coordinator

Date Posted:

2024-07-24

Country:

United States of America

Location:

OT049: CH - CHICAGO, IL 949 Oak Creek Drive, Lombard, IL, 60148 USA

Otis Elevator Company is searching for a highly motivated New Equipment Coordinator to oversee coordination of activities on multiple new equipment installation projects throughout the Western Region. The New Equipment Coordinator will ensure efficiency and customer satisfaction. 

 

What you’ll do: 

• Ability to work closely with the internal project managers, sales staff, construction superintendents, external customers, and senior leadership to ensure successful financial milestones are met and customer communication  
• Perform construction administrative duties as outlined below to maximize project cash coverage  
• Manage certified payroll, liens & waivers, all New Equipment third party systems / customer special billing forms, prevailing wage documents, and supplemental billing forms. 
• Manage Certificate of Insurance (COI) processing 
• Support the Accounts Payable process through PO corrections 
• Assist the Accounts Receivable process through collections of the top 10 accounts by attending collection calls with PMs, sales reps and provide reporting as required  
• KPI 100% cash coverage of assigned projects 
• 0% reserves on assigned accounts 
• No AR attributed to assigned tasks 

 

You should have: 

• Excellent communication skills, both written and verbal 
• Drive to perform well in fast-paced environment 
• Resourcefulness, applies knowledge of internal structures, processes and culture to resourcing efforts. 
• Ability to work well in teams, with colleagues at all levels throughout the organization 
• Understanding of internal and external stakeholder requirements, expectations and needs. 
• Process driven & detail-oriented 
• Punctuality with high organizational skills 
• Accountability, follows through on commitments acts with a clear sense of ownership. 
• Ability to stay focused on achieving targets, whether working independently or partnering with colleagues 

 

Education / Certifications: 

• High school diploma required. AA/AS degree preferred 

 

Otis is the world’s largest elevator and escalator manufacturing, installation and service business.  We serve customers in over 200 countries and territories around the world and maintain more than 2 million elevators and escalators globally. Our Gen2® elevator system, energy-saving ReGen™ drive technology and Link escalator solutions have set industry standards for innovation and performance. Otis has more than 68,000 employees, including engineers, digital technology experts, sales and functional specialists, as well as factory and field technicians.  We are proud to be a global team that continues to rise to the challenges of a fast-moving, high-performance company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies and cultures to better