Fiscal Accounting Clerk

Compensation Range

$26.56 - $34.53

--

Job Description Summary

This position performs routine and skilled fiscal support work for the Human Services Fiscal Office, including processing payments, entering data into accounting systems, maintaining required documentation, and performing basic reconciliations. Work emphasizes accuracy, consistency, and timely processing of financial transactions. The role supports accounts payable, accounts receivable, and internal payment workflows by reviewing documentation, entering transactions, researching issues, and communicating with providers or internal staff to resolve questions. This position requires a solid understanding of fiscal processes, strong attention to detail, and the ability to follow established procedures withing a collaborative team environment.

Ideal candidate traits:
1. Detail orientated.
2. Time management skills with the ability to stay focused with the task at hand.
3. Strong self-starter that is deadline driven.
4. Able to structure the workload to ensure all tasks are given the correct priority.
5. Working knowledge of Excel.
6. Interact and communicate at various organizational levels.


Primary work location is the Greeley office. Reliable, predictable attendance is required Monday through Friday, 8 a.m. to 5 p.m. This position is in-person and not eligible for regular telework.

--

Job Description

Internal Payment Processing – Payments Receivable - 30%

• Review incoming payables to ensure proper documentation, authorization signatures, and accurate calculations.

• Assist with verification of payables and scanning documents, ensuring accuracy and performing quality checks.

• Enter multiple supplier and provider invoices into accounting systems and attach supporting documents.

• Scan and index documents and perform basic accuracy checks.

Service Provider Billings - 20%

• Research and process billings from service providers and review payment receipts to determine the correct subsystem.

• Maintain documentation and communicate with providers to resolve simple billing questions.

• Enter recoveries and generate standard correspondence as directed.

Accounts Receivable Processing – Accounts Receivable - 20%

• Receive and record payments into State systems.

• Process checks received by the department through electronic systems and reconcile with checks logs.

• Research incoming receivables to determine correct general ledger coding for grant sponsors, recoveries, program donations, miscellaneous receipts, or refunds.

• Enter payment information into accounting systems, verify accuracy, and reconcile to scanned checks and daily cash intake.

• Review and enter payments or refunds into State systems.

• Reconcile cash drawers on a daily basis.

Reconciliation Support – 10%

• Maintain spreadsheets or system files for assigned program data. 

• Perform basic reconciliations by comparing spreadsheets to general ledger balances.

• Identify and report discrepancies.

Administrative Functions – 10%

• Serve as a point of contact for questions related to provider payments, supplier payments and client payments using strong interpersonal skills to maintain effective working relationships.

• Support team goals and participate in division communications and training.

 

Professionalism and Teamwork - 10%

• Participate in team meetings, maintain positive working relationships, and support department priorities.  

• Comply with Human Services and Weld County policies, procedures, confidentiality requirements, and professional standards.

• Contribute to daily team productivity goals.

Required for All Jobs

• Performs other responsibilities as assigned. Comply with all policies, procedures,  and professional standards.

--

Required Qualifications

Required Education

• High school diploma or equivalency AND two years full-time business or clerical experience in an office environment.

OR

• Associate's Degree in a business, accounting or related field.

 

Experience Qualifications

• Two years full-time experience performing accounting or bookkeeping functions.

 

Preferred Education