Human Resources Coordinator - Full Time

Description

Job Summary

Under the supervision of the Human Resources Director, the Human Resources Coordinator will be responsible for front-line administrator and internal entering, maintaining, auditing, and processing sensitive data. This position will also aid in other various duties as assigned by the Director to further advance the ministry.

Essential Responsibilities & Duties

General:

• Answer and screen incoming calls and emails.
• General clerical duties including photocopying, fax, and mailing.
• Assist in managing the Human Resources inbox.
• Maintain digital and hard copy file system.
• Schedule and coordinate meetings, agendas, and appointments.
• Create and/or revise systems and documents as necessary.
• Assist in projects as assigned.

Human Resources:

• Open Enrollment
• Participate in Open Enrollment reconciliation. 
• Work with HR Recruiter to update and maintain Open Positions Detail Report for accurate yearly reporting. 
• Assist with recruiting, onboarding, and benefits as assigned.

Department Duties:

• Assists in managing current and previous employees in HRIS, hard copy, and in electronic employee files.
• Monitor and approve employees pending employee changes in HRIS.
• Performs monthly audit to reconcile electronic employee files and HRIS file.
• Create and compile reports as needed weekly, monthly, quarterly, and yearly:
• Payroll Groups
• Default Hours
• Employee Status
• Assist in Poster Compliance.
• Family Medical Leave Act:
• Prepare FMLA documents and coordinate meetings.
• FMLA management in HRIS software system and employee files.
• Manage LOA status in HRIS.
• Update payroll manual adjustments sheet for benefits invoices
• Process STD or LTD paperwork. 
• Yearly FMLA paperwork audit. 
• Performs other duties assigned by Human Resources Director.

HRIS - Personnel Administration:

• Management of HRIS software systems.
• Serves as the primary recipient and processor of organization-wide Personnel Status forms.
• New Hires/Rehires
• Internal Transfers
• Status Changes/Title Changes
• Wage Adjustments
• Terminations
• Position Approvals
• Ensures the timely implementation of database changes from Personnel Status change forms to ensure accurate payrolls.
• Add any necessary payroll adjustments related to Personnel Status change forms to manual payroll adjustment sheet.
• Works closely with Weekday Preschool to help process Personnel Status forms, Contracts, Reviews, and manage changes. 
• Processes employee terminations in HR systems, coordinate with Human Resources Operations Assistant termination details, and update payroll manual adjustments sheet as needed.
• Update with FellowshipOne Go employment status.
• Coordinate exit interviews, and prepare termination, exit paperwork, and update payroll manual adjustments sheet as needed.
• Assist with I9 record keeping; to remain in legal compliance.

Recruiting:

• Assist with Career Fair coordination, facilitation, and projects as needed.
• Daily tags in recruiting for new applicants. 
• Obtain and manage job descriptions, position codes, and employee groups in HIRS.
• Assist upkeep and manage Positions module in Human Resource Information System (HRIS).
• Manage positions on James River website and Recruiting Module (ATS).
• Upkeep of Open Positions report with 100% accuracy. 
• Update of Yearly HR report. 
• Assist in interviews and other recruiting activities as directed. 

Budget:

• Provide as back up for entering invoices, processing monthly bankcard statements, mileage reimbursements, and balance credit card statements.
• Provide as backup in processing detailed MetLife self-bill. 

Payroll:

• Have a basic understanding of payroll processing
• Aid in Payroll as needed
• Be back up for payroll processing
• Update Manual Adjustment sheet as needed for employee changes

Risk Management:

• Provide as back for processing driver applications for employees.
• Provide as back in processing insurance needs for Kids & Youth camps. 
• Assist in Workers Comp claims as needed.

Requirements

• Highschool diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• HR experience preferred but not required. 
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Any equivalent combination of training and expe