Executive Assistant and Office Manager

About Torus

Torus is headquartered in Utah and is expanding manufacturing at our 540,000-square-foot facility in Salt Lake City called GigaOne. Our mission is to build the world’s first mesh energy infrastructure — built to unite people and communities through resilient, secure, and intelligent power. We design, engineer, manufacture, install, and support our systems end-to-end, standing behind them throughout their lifecycle. Torus systems help reduce costs, lower emissions, and protect facilities from outages, while strengthening the security and reliability of the broader utility grid. Torus is committed to American manufacturing, engineering excellence, and building energy systems that last.

At Torus, you will be part of something larger than a single product or technology. Your work will help build energy infrastructure that supports critical systems, industry, and communities for decades to come. We value accountability, collaboration, and clear thinking. We are looking for people who want to solve hard problems and build things that matter.

About the Role

We are looking for a highly organized, proactive Executive Assistant and Office Manager to serve as the right hand to three senior executives while simultaneously keeping our office running smoothly and efficiently. This role is fully on-site based at our GigaOne location in Salt Lake City (84104) working Monday through Friday from 9:00 AM – 5:00 PM. 

You’ll thrive here if you:

• Anticipate needs before they arise and demonstrate initiative
• Take genuine pride in creating structure and clarity for the people around you
• Bring equal parts polish and warmth to everything you do
• Understand that great execution at the operational level directly enables great execution at the leadership level

The ideal candidate is detail-oriented, professional, and committed to supporting work that makes a lasting impact in our community and beyond.

What Success Looks Like

• Executives feel fully supported and never have to think twice about scheduling, logistics, or follow-through
• The office runs like clockwork — stocked, organized, welcoming, and reflective of Torus’ culture
• Employees and stakeholders consistently describe interactions as professional, warm, and efficient
• You proactively identify operational gaps and propose solutions before they become problems

Executive Assistant Responsibilities 

• Calendar Management: Schedule and manage complex, fast-moving calendars for executives, including internal and external meetings, board prep, conferences, and travel.
• Communication Management: Manage high-level correspondence, prioritize communication requiring the executives attention, and triage inbound communication ensuring timely follow-through while maintaining confidentiality. 
• Meeting Preparation: Prepare agendas, briefing documents, presentations, and take accurate meeting minutes as needed.
• Travel and Logistics: Arrange detailed travel itineraries, accommodations, ground transportation, and expense reporting.

Office Manager Responsibilities

• Office Operations: Serve as the primary point of contact for all office-related needs, oversee the flow of foot traffic in the reception area, maintain an organized, professional and welcoming environment at all times. 
• Visitor & Guest Management: Manage both planned and unplanned arrivals with professionalism and warmth. Ensure all guests are properly signed in, badged and have completed any required NDA documentation and visitor protocol. . 
• Executive & Team Support: Anticipate the needs of team members and leadership ahead of key meetings and events — coordinating catering, preparing meeting spaces and ensuring everything is in place before it’s asked for. Relationship Management: Manage vendor relationships including facilities, security, cleaning, and catering. 
• Employee Experience: Partner with People Ops to support onboarding, culture moments like team lunches and celebrations, while continuously working to improve the in-office experience. 
• Vendor & Facilities Liaison: