Administrative Coordinator - Office of the Provost and Vice President for Academic Affairs

Title: Administrative Coordinator - Office of the Provost and Vice President for Academic Affairs

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Provost-Gen

Department: UNT-Provost-Gen-110000

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Office of the Provost and Vice President for Academic Affairs is responsible for UNT's academic mission, including teaching and service. The provost's office provides leadership in the development and supervision of the university's academic programs and curriculum in conjunction with the deans and faculty representatives. Additionally, the provost's office collaborates with the Office of Research and Economic Development in promoting faculty and student scholarship.

Position Overview

The Administrative Coordinator plays a vital role in supporting the Office of the Provost, ensuring smooth operations and clear communication across various academic departments. As a forward-facing position, the coordinator greets guests and assists visitors to the Provost’s office, providing a welcoming and professional presence. This role involves managing a wide range of administrative tasks, including scheduling, purchasing, organizing meetings and events, arranging travel, and overseeing office supply and inventory.

The coordinator will also maintain accurate records, handle correspondence, and assist in implementing academic initiatives. Success in this role requires strong organizational skills, attention to detail, and the ability to collaborate with diverse stakeholders. Additionally, the Administrative Coordinator will contribute to a positive work environment and support the institution’s strategic goals.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills and Microsoft Office skills.
• Knowledge of budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

None

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