Grants Administrator, Senior

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

GENERAL SUMMARY/ OVERVIEW STATEMENT:

The Center for Genomic Medicine (CGM) at Massachusetts General Hospital (MGH) is one of the most dynamic hubs of genomics and precision medicine research in the world. MGH operates the largest hospital-based research program in the US, and the CGM is a cross-departmental thematic research Center that is focused on discovering, treating, and preventing the genetic causes of human disease. Our community includes over 40 Harvard Medical School and MGH faculty and about 250 genomics researchers. The CGM is also a major docking point for faculty leadership and scientists at the Broad Institute of MIT and Harvard. We are seeking a Senior Grants Administrator to join our team and occupy a critical role in the financial management of the scientific portfolio of the CGM, and to support the overall CGM mission and activities.
Receiving general direction from the Administrative Director, the incumbent will engage with the center’s Principal Investigators (PI) to develop grant submissions, manage financial transactions, perform budget forecasting, monitor fund statements, resolve accounting issues, and function as a liaison to grantor agencies and subcontracting institutions. The Grant Administrator will be partnered with specific PIs in the CGM and become acquainted with their teams and overall grant-related activities.


PRINCIPAL DUTIES AND RESPONSIBILITIES:
• Responsible for the overall full-cycle grants management for a large portfolio of CGM PI funds.
o Coordinates grant proposal preparation and submission.
o Prepares detailed budgets and justifications; prepares materials for financial reports.
o Develops and monitors spending with PI’s including salary allocations and purchase commitments. Prebudget as necessary and allowed throughout the grant cycles.
o Provides timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system.
• Designs, develops, and implements budgeting and forecasting tools to support and provide direction in decision making that helps effectively allocate resources in support of the Center’s strategic goals
• Reviews, adjusts, and submits bi-annual Effort Certification Reports for the Center to ensure compliance with USG guidelines
• Interacts with MGB Research Management and Research Finance staff in establishing and monitoring active funds and in terminating expired funds. Collaborate closely with Research Finance to resolve complex accounting issues.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; analyzing cash flow to prevent deficit spending.
• Stays current with all new and existing regulatory requirements and institutional policies/procedures, keeping PIs and departmental leadership informed of changes.
• Works with Principal Investigators and Fellows to research and identify new sources of funding
• Responsible for complying with MGB Finance practices, including policy and procedure compliance, benefits, and payroll changes.
• Possesses a thorough understanding of current research related policies and procedures, guidelines, and standards for research entities. Ensures proposal compliance with hospital and grantor policies and procedures, as well as those of sub-contracting institutions.
• Works individually, and collaborates with CGM Administrative Team, on ad hoc special projects as needed
• Participate in department, hospital, and/or system-wide groups and task forces as requested and appropriate. Attend MGH, regional and local research management meetings.
• Represents the CGM as a “grant management expert” on hospital committees, external meetings and symposiums.


SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
• Must possess excellent interpersonal, communications and problem-solving skills.
• Demonstrated ability to manage multiple tasks and competing priorities with excellent attention to detail.
• Must be able to work independently, exercise discretion and maintain strict confidentiality. Self-directed learner who can work with a high degree of independence
• Time management skills are essential. Exceptional communication, oral and written skills
• Must demonstrate strong project management skills with the a