Administrative Assistant

Position Overview

We are seeking an Administrative Assistant to serve as the primary administrative support to member(s) of our Client Management Leadership Team.  This role is a critically important role, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ clients and internal stakeholders. 

This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the leadership team and be accustomed to being in a visible role and juggling multiple priorities simultaneously.  The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.  

What you'll do

• Highly technical, highly organized, multitasker must be able to work paperless 

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership’s behalf.

• Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Smartsheets for preparing reports and presentations

• Coordinate Video and Audio conference calls

• Work closely with the leadership team to remain apprised of/schedule upcoming commitments.

• Schedule meetings, maintain and update daily Outlook calendars.

• Confirm objectives for the meeting invites, participants, materials for all calendar needs.

• Work to ensure appropriate and timely communication to meeting participants

• Follow up with copies of communication materials as appropriate.

• Provide direct daily support to the leadership team.

• Responsible for travel, itineraries, meeting arrangements & Workday expense reports

• Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel

• Work discretely with confidential information

• Assist with onboarding new hires to the team

• Work closely with any operational department heads as it relates to departmental projects

• Responsible for the facilitation of client gifts and holiday gifts/cards

What you'll bring to Zelis

• Bachelor’s degree or equivalent experience

• 3-5+ years supporting Mid to Senior Level Executives

• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.

• Exceptional organizational skills and multitasker

• Must be sensitive to confidential information

• Ability to recognize and solve problems quickly.

• Ability to anticipate needs while managing the day-to-day workflow

• Must be proactive, accountable and have excellent judgement 

• Detail-oriented and able to work in a fast-paced environment

• Ability to quickly adapt to new technology and easily acquire new technical skills

• Must be able to work under pressure and meet deadlines

• Highly resourceful team player, with the ability to function independently with limited direction

• Must be able to work beyond traditional work hours.

Location and Workplace Flexibility: We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all our employee's work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in ac­­­­­­­­­­­­­­cordance with Company policies. 

Zelis is modernizing the healthcare financial experience by providing a connected platform that b