Executive Assistant

Company Description

Comoto Holdings is America’s largest and fastest-growing omnichannel platform in the powersports aftermarket-products industry; dedicated to advancing the experience of powersports enthusiasts across the globe. Comoto’s brands, RevZilla, Cycle Gear, J&P Cycles, REVER, and Common Tread,  deliver premium products, dedicated expertise, engaging media, and passionate customer support of the powersports community, through best-in-class e-commerce and retail experiences.

*This is a hybrid position that will require 3 days per week in office.*

Job Description

You are a highly-skilled, sharp-as-a-tack, detail-oriented, over-achieving admin who has reached the limits of a typical work-a-day office drone environment. You’re looking for more of everything: more challenges to accept, more teams to support, more deadlines to crush, more data to pull, more hats to wear, and more notches to put in your belt.

The Executive Assistant will report to, and assist 2-3 executive leaders and will be considered the right-hand person when dealing with both simple and complex issues of varying degrees of sensitivity relating to running their departments individually and the business as a whole. Under the direct guidance of our executives, the Executive Assistant will help facilitate workflows that make these leaders more productive.

Are you the resourceful, analytical, and detailed Executive Assistant they need? Are you able to keep multiple calendars, inboxes, desks, and calendars running smoothly while catching fly balls in the air and extinguishing fires before you can even see the smoke? If this sounds like you, we want you to apply.

Our Executive Assistant Will Support:

Schedule Management

• Assist the executives with managing and prioritizing their daily workload and adjust throughout the week to account for revised priorities. 

• Manage complex calendars while planning and ensuring that meetings and daily schedules are followed and conflicts are professionally handled.

• Work cross-functionally with other executive administration to ensure strong meeting management

Communications

• Proofread, edit, and draft emails, SOPs, vendor agreements, meeting slides, agendas, announcements, and notes.

• Send company-wide communications on behalf of the executive

Travel & Accounting Support

• Arrange air and ground travel, hotel accommodations, as well as the creation of comprehensive and detailed itineraries.

• Complete POs, expense reports, and other general accounting functions to support the executive and broader team

Project Management

• Support executive and team with general project management work

• Plan and execute onsite and offsite events and meetings; some travel may be required 

• Complete other, ad-hoc work as assigned

General Executive Support

• Provide high-level support to maximize the effectiveness of 2-3 executive leaders, this includes Work across departments with both leadership and other administrative support team members to maximize efficient workflows

• Prepare meeting materials, coordinate and schedule meetings, prepare and deploy correspondence, project management, and data gathering and reporting.   

Qualifications

Our Executive Assistant Has:

• 3+ years as an Administrative and/or Executive Assistant
• Ability to manage multiple shifting, and often competing, priorities throughout the day while keeping a calm and cool demeanor. 
• Dynamic communication ability with both internal and external stakeholders - both written and verbal. You will be an extension of our leadership team, embodying our core values and serving as a brand ambassador.
• Strong problem-solving skills with an eagle eye for detail always looking three steps ahead, behind, and deeply into everything that could impact the day-to-day 
• Experience booking and managing travel.
• Able to work a schedule that might at times fall outside of normal business hours 
• Strong technology skills, including the following or similar programs

  • Google Suite products (calendars, docs, sheets, slides,  etc.) 

  • Virtual meeting technology (Meets/Zoom)

  • Concur Expense Management (or other expense program) 

  • Slack

  • Smartsheets

Additional Information

All your information will be kept confidential according to EEO guidelines.