Sr. Accounts Payable Analyst

What to expect

The Accounts Payable Sr. Analyst leads UGE’s end-to-end accounts payable (AP) function, ensuring accurate and timely processing of invoices, expense reports, and vendor payments while maintaining strong internal controls and audit-ready documentation. This role supervises an Accounts Payable Specialist and partners cross-functionally with Operations, Procurement, and Corporate Finance to resolve discrepancies, improve processes, and support month-end close and financial reporting.

 

How you will make an impact

Leadership & Team Management

• Provide day-to-day leadership, coaching, and prioritization for the Accounts Payable Specialist.
• Establish standard work, performance expectations, training plans, and coverage to meet service levels.
• Review work quality, ensure accuracy, and drive accountability for timely invoice processing and payment execution.

Invoice Processing & Vendor Management

• Oversee the full AP cycle including invoice intake, coding, matching (PO/non-PO), approvals, and posting.
• Ensure invoices are processed in accordance with UGE policies, approval limits, and internal control requirements.
• Serve as escalation point for complex invoice issues, pricing discrepancies, and vendor inquiries.
• Maintain accurate vendor master data (W-9/1099, payment terms, ACH setup) consistent with compliance standards.

Payment Execution & Cash Disbursements

• Manage the weekly/monthly payment cycle (ACH, check, wire) and ensure payments are accurate and on schedule.
• Monitor payment exceptions, holds, and urgent requests while maintaining control discipline.
• Support cash forecasting inputs by providing visibility into upcoming payables and payment timing.

Expense Reporting & Corporate Card Administration (as applicable)

• Oversee employee expense reimbursement processing and policy compliance.
• Administer corporate card programs, including reconciliations, exceptions, and audit support.

Reconciliations, Accruals & Month-End Close

• Own AP close activities: reconcile AP subledger to the general ledger, review aging, and resolve variances.
• Prepare and/or review month-end accrual support (unbilled receipts, utilities, contracted services, etc.).
• Coordinate with Operations and Finance partners to ensure completeness and accuracy of period-end liabilities.

Controls, Compliance & Audit Support

• Maintain strong internal controls (segregation of duties, approval workflows, vendor setup controls).
• Ensure compliance with tax reporting requirements (e.g., 1099 processing, W-9 collection).
• Provide documentation and support for internal/external audits; maintain SOPs and control narratives.

Reporting, Analytics & Process Improvement

• Track and report AP KPIs (invoice cycle time, on-time payment rate, exception rate, vendor aging).
• Identify root causes of recurring invoice issues and implement corrective actions with stakeholders.
• Lead continuous improvement initiatives (workflow automation, standardization, system enhancements).

 

What you will bring

Required Experience, Qualifications, & Skills

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 5+ years of progressive accounts payable experience, including invoice processing, payments, and reconciliations.
• 1+ year experience leading, training, or supervising others (direct management preferred).
• Strong Excel skills (pivot tables, lookups, reconciliation workpapers).
• Demonstrated knowledge of AP controls, accrual concepts, and month-end close processes.
• Strong communication and stakeholder management skills; ability to resolve issues professionally with vendors and internal teams.

Preferred Qualifications

• Experience with ERP/accounting systems and workflow tools (e.g., Oracle, SAP, NetSuite, Great Plains, Coupa/Ariba or similar).
• Experience in a multi-location, high-volume environment (aviation services, logistics, ground handling, or similar).