Hr Finance & Payroll Coordinator

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Position Title:  HR Specialist (level 10)

Functional Title:  Finance & Payroll Coordinator

 

Occupational Summary

Serving as the front-line point of contact, provide excellent customer service for personnel and payroll activities within the University Institutes and Centers (UIC’s) and other Academic Support units including payroll management, personnel related transaction support, policy interpretation and application, and related training and onboarding.  This position works with a team of finance and human resource professionals to ensure academic support units are a model of excellence and that resources are allocated and expended in accordance with University policy.

The Finance & Payroll coordinator will be in a highly visible position and acts as the primary contact for all payroll matters for the team and served units, triaging and escalating as appropriate.  Excellent customer service, responsiveness, patience, organizational and follow through skills as well as comfort and proficiency navigating new and existing systems are essential to this role.

This is a full time exempt position designated as hybrid that will occasionally require an on-campus presence when processing student hires and participating in team activities.

 

Work Performed

Payroll & Operational Support (30%)

• Serve as a “payroll expert” for all units and make recommendations advising and monitoring all payroll activity within the portfolio.
• Assist HR team with salary letters upon request.
• Help with the administration of JF27 hiring through Academic Jobs Online (AJO)
• Coordinate Duke Temp Services request for units along with educating on upcharges and state or out of state work policies.
• Manage Kuali Build forms and processes to better assist all units.
• Acts as a subject matter expert on policies and procedures related to the hiring of foreign national, undergraduate and graduate student employment.

• Audit biweekly timecard submission processes, review for errors, assign and monitor approvers, oversee work-study student pay process, and review monthly pay and time off reports for timeliness and anomalies.
• Assist with new hire onboarding, such as I-9 verification and ensure new hires are signed up for orientation. Track 90-day probation/trial-period process for supported units.
• Advise and prepare supplemental pay requests, paper timecards, pay exceptions, stop payments, reissues, and leave paperwork. 
• Maintain pay points, perform regular audits of zero rate employees, dormant positions and provide summary reports to PAS leadership. 

 

Personnel Support (30%)

 

• Coordinate personnel-related transactions such as opening requisitions, processing terminations, submitting position reclassifications, processing and advising staff on personal data, salary and cost distribution changes, reviewing non-compensation forms and liaising with Corporate Payroll to resolve any payment problems.
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