APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Biobehavioral Health (BBH) in the College of Health and Human Development at Penn State is seeking a motivated and dynamic professional to join our administrative team as the Academic Program Coordinator for our graduate program. This role is pivotal in supporting the academic journey of our students, working closely with faculty, staff, and department leadership to ensure the smooth operation of our graduate programs.

Key Responsibilities:

• Communicate with faculty, staff, advisers, and students; respond to inquiries related to individual courses, degree requirements, or the overall academic program.

• Prepare and maintain student files; monitor graduation requirements; ensure accuracy of degree requirements.

• Facilitate the process for reviewing requests and updating student course/program changes; process grade change forms, add and drop, and registration forms.

• Collaborate with faculty and department leadership to forecast course enrollment; retrieve, compile, and analyze course data.

• Coordinate and implement policies, procedures, and activities pertaining to student records across a department.

• Coordinate scholarship, assistantship, and fellowship data and funds; prepare award letters, monitor expenses; assign and monitor teaching assistant class assignments.

• Plan and coordinate events, including orientations, prospective student visits, and other program events.

• Communicate with students to promote program-specific opportunities, including workshops, organizations, internships, and career development opportunities; collaborate with faculty and program staff to develop marketing materials.