Legislative Assistant 2

Initial Posting Date:

06/12/2024

Application Deadline:

06/30/2024

Agency:

Legislative Assembly

Salary Range:

$3,735 - $5,603

Position Type:

Employee

Position Title:

Legislative Assistant 2

Job Description:

Senator Aaron Woods and Representative Daniel Nguyen are hiring a Legislative Assistant 2 to assist with constituent affairs, communications, and outreach.

Senator Aaron Woods represents Senate District 13, which includes Wilsonville, Tigard, Sherwood and portions of Washington County.  Representative Daniel Nguyen represents House District 38, which includes Lake Oswego, portions of South and Southwest Portland.

The LA 2 position will provide opportunities for growth in communications skills and responsibility. The position requires someone who is highly motivated, detail-oriented, personable, and has a strong interest in public service.

This position will work 20 hours a week for each office, and the combined part-time work will be the equivalent of one full-time position.  This is a full-time, limited duration position that is expected to last through December of 2024.  The position will be a hybrid, with a combination of remote work and in-person work. Should the position be extended into 2025, the position will work 100% in-person at the State Capitol in Salem.  The offices of Senator Aaron Woods and Representative Daniel Nguyen are inclusive and have a zero-tolerance policy for any discrimination or bias.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assists in the day-to-day operations and functions of the Legislative Member’s Office
• Answers phone calls, greets visitors, coordinates visits, assists with requests, and responds to general inquiries
• Assists in drafting messaging, writes floor speeches, letters, press releases and social media
• Monitors and tracks bills
• Assists in developing and implementing communication and outreach strategies
• Coordinates town halls and other public outreach events
• Manages incoming communications, including emails, mail, and in-person visitors
• Meets with constituents and stakeholders
• Schedules meetings and coordinates logistics. Manages Member’s calendar and appointments
• Assists constituents in navigating bureaucracy, casework inquiries and understanding impact of legislation

The work history and experience of the ideal candidate will include:

 Knowledge of:

• Legislative processes and practices
• Existing legislation and its ramifications
• Historical context of policies
• Current bills in process

Skills in:

• Effective verbal and written communication
• Data management
• Researching policy issues
• Office management
• Event organization
• Social media platforms and etiquette

Ability to:

• Pay close attention to detail
• Manage time effectively and stay organized
• Multitask and manage multiple projects simultaneously
• Remain calm and flexible under pressure
• Understand complex legislative issues
• Provide excellent customer service and maintain a friendly, welcoming, and professional
• Disposition
• Practice open and supportive communication; works well in a highly collaborative environment

To review the position description in its entirety, please click here.

MINIMUM JOB REQUIREMENTS

Bachelor’s degree and three (3) to five (5) years of related experience. An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.

Please submit a cover letter and resume to be considered. 

TO APPLY:

• IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the "Apply" link and complete the application & questions online. If this is your first time applying in our new system "Workday", you will need to create a new user profile. You can even drag and drop your resume into Workday and it will read and generate your Work History! Be sure to attach a cover letter and resume.

• CURRENT STATE EMPLOYEES: Login to Workday using the Career app on your Home Page. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

• Attach your current cover letter and resume.

• Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.

• This announcement clos