Description

Accounting Officer

Department

Accounting

Reports To

Accounting Manager/VP of Accounting/CFO

Telework Available

Yes

Pay Classification

Hourly

FLSA Status

Non-Exempt

Position Grade

Level I: 6

Level II: 8

Summary

To assist the credit union in achieving its mission statement: PFCU WILL DELIVER FINANCIAL WELL-BEING WITH VALUE, CONVENIENCE AND EXCEPTIONAL SERVICE. The Accounting Officer is responsible to support frontline staff and assist members to ensure accuracy by following regulations and Credit Union policies. Support, model & adhere to PFCU’s Service Standards as outlined in My MARC.

Essential Functions, Duties, & Responsibilities

ACH and Drafts

• Ability to Post ACH and Drafts and exceptions
• Balance and verify posting of all batch transactions, including payrolls, ACH files and pre-authorized transactions.
• Process the draft-posting file and send returns.
• Return NSF items as needed for all payment systems
• Assist staff with all inquiries regarding payroll and all ACH transactions.
• Be familiar with all origination systems. Be able to perform all daily procedures on most systems.
• Understanding that payments are required to be posted, regardless if the credit union is closed. If the Federal Reserve is open and processing payments; by law, PFCU is required to post and process payments as well.

Synergy Processing

• Payroll card maintenance and setups
• Written statement processing
• Process outgoing wires
• ENR’s processing
• Process Stop Payments

Debit Processing

• Remote settling
• Download reports
• Daily balancing
• Adjustments processing
• Dispute processing

Paying Invoices

• Processing of all invoices
• Processing of all Stop Payments
• Responsible for collecting all W-9 Forms and maintenance vendors for 1099 MISC filing

Miscellaneous Responsibilities

• Return check processing
• Responding to Sparks/emails/phone calls in a timely and accurate manner
• Balancing and maintenance of ITM transactions and ledgers
• Process non-member adjustments
• Keep up to date on regulations
• File documentation
• Seek training opportunities to develop or enhance through training, conferences, reading etc. Willingly participate in and attend educational functions and meetings as requested by management.
• Perform all other duties as assigned.

Additional Essential Duties and Responsibilities for Accounting Officer II:

Balancing of all Accounts

• Is considered an accounting expert on general ledgers and balancing all processes
• Corporate account processing
• Bill Pay processing
• Outstanding Check Register balancing and exceptions
• Maintain our 5/3 third account balance and funding for debit.
• Posting of all Cash Orders
• Checking all Teller Totals
• GL Balancing of accounts
• Processing Incoming Wires
• Visa Settlements
• HP Settlement Payments

ACH and Drafts

• Be familiar with all origination systems. Be able to perform all daily procedures on all systems.

Regulatory Compliance

Follows regulatory and policy compliance requirements which would include those efforts in compliance with Bank Secrecy Act (BSA), Office of Foreign Asset Control (OFAC), Red Flag and Anti-Money Laundering (AML) Regulations, and other compliance related policies.

Confidentiality

This position requires maintaining confidentiality with regard to non-public information about our members, employees and the Credit Union. We must protect the confidentiality of member information. Financial transactions are confidential and private. With account access, employees are to handle member information responsibly and confidentially.

Security

To ensure the safety and security of all employees, employees must follow all security policies and procedures at all times. Security is the responsibility of all employees.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education Requirements

High School Graduate or equivalent

Work Experience Accounting Officer I: Two years of experience at PFCU or a