PAYROLL ADMINISTRATOR

Position Title: PAYROLL ADMINISTRATOR 

 

Quantum North America is a leading design-build firm specializing in Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. Since 2003, we've delivered reliable, cost-effective services across diverse markets nationwide. Headquartered in Dallas/Fort Worth, our team of 125+ professionals—including engineers, project managers, certified technicians, and skilled tradespeople—drives our consistent growth and reputation for excellence. With over 125 projects completed annually and operations in 30 states, we offer a collaborative, accountable work environment where innovation and client satisfaction are at the core of everything we do.

 

As a member of Compass Group, North America, we want you to be as great as you can be. We empower our associates to direct their own future, keeping them confident that we support them every step of the way.  As a result, our associates embody greatness through their actions, natural passion for quality, and a can-do attitude. The opportunity for greatness is real at Quantum North America and throughout the Compass world. 

Job Summary

We are seeking a detail-oriented Payroll Administrator to support weekly payroll processing and employee record maintenance in a fast-paced construction environment. This role is responsible for assisting with timesheet review and entry, payroll auditing, employee inquiries, payroll reporting, and administrative support related to payroll compliance and record keeping.

 

The ideal candidate is organized, dependable, and has strong analytical skills with the ability to handle sensitive information confidentially. Previous payroll or construction administration experience is a plus.

Responsibilities:

 

Payroll Support

• Assist in processing weekly payroll for multiple employee types, including traveling field employees as well as salaried staff.
• Enter and review employee timecards daily, checking job codes, labor hours and overtime.
• Audit timesheets for accuracy and follow up with employees and supervisors regarding missing or incorrect hours.
• Maintain payroll records and ensure proper documentation.
• Assist with payroll reconciliations and general ledger support.
• Support certified payroll reporting, fringe benefit tracking and prevailing wage documentation as needed.
• Respond to payroll-related inquiries promptly and professionally.
• Update employee payroll profiles, including tax withholding and direct deposit changes.

Employee Records & Communication

• Maintain accurate employee files and payroll documentation.
• Communicate with employees regarding corrections, deductions, and payroll policies.
• Assist with tracking new hires, terminations, rate changes, and status updates.
• Work closely with HR and project managers to resolve discrepancies.

Compliance & Reporting

• Ensure payroll processes follow company policies and federal, state, and local regulations.
• Support compliance with labor, wage, and certified payroll requirements (Davis-Bacon, DIR, LCPtracker, UTRACS).
• Assist with payroll reporting for management and audits.

 

Qualifications:

• 1- 2 years of payroll, accounting, or administrative experience preferred.
• Experience in construction or labor-intensive industry a plus.
• Working knowledge of payroll processes and timekeeping systems.
• Proficient in Microsoft Excel and data entry
• Strong analytical and problem-solving skills.
• Exceptional attention to detail and organization.
• Confidentiality and professionalism are a must.
• Ability to meet deadlines and manage multiple priorities.
• Excellent written and verbal communication skills.
• Bilingual (English/Spanish) strongly preferred but not required.
• A team player with a positive, can-do attitude who enjoys supporting others.

Apply to Quantum North America today!

Quantum North America is a member of Compass Group USA.

Click here to Learn More about the Compass Story

 

Associates at Quantum North America are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance