Accounting Associate

Job Posting Title:

Accounting Associate

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Hiring Department:

Business and Financial Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is fixed term with an end date of 8/31/2025 and features hybrid work schedule that will require going into the office for occasional onsite meetings and IT issues.

With a staff of over 50 employees, Business and Financial Services (BFS) serves more than 50 customer departments with expenditures over $450 million annually. We deliver services in the fields of accounting, finance, warehousing, and procurement. For more about BFS, visit https://bfs.utexas.edu/

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of UT staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Provide accounting support for the construction and renovation project delivery units within the Campus Planning and Project Management portfolio. Responsible for processing account funding, contract maintenance, payment transactions, reconciliation, closeout, reporting, and ensuring records are complete.   

Responsibilities

• Prepare encumbrance, payments, correction vouchers, and funding via DEFINE/WEB. Verification of all information required. Accuracy is a must regarding object codes, amounts, accounts, and vendor setup.   
• Coordinate, create, update, and verify supporting documentation/data spreadsheets/tracking log/records for project management files and accurately maintain files on all projects.       
• Provide consistent, timely, and reliable communication via e-mail or other medium to project managers regarding status of projects such as funding, billing exception errors, and project close-out statements.    
• Post project funding and/or cost information to FAMIS that is not downloaded from DEFINE to FAMIS immediately after processing electronic vouchers to ensure prompt and accurate billings to clients. Accuracy is a must regarding amount, reference number, work order number, account, etc.      
• Perform final reconciliation and project close out after 60 days of the project being placed in ACCOUNTING status. Reconcile accounts, lapse funds, close projects and provide a final financial statement as projects are completed. Return unused funds back to the original funding sources for future project use.      
• Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies and communicate with architects, engineers, directors, department heads, and deans regarding construction proj