HR Administrative Assistant (515063) - Recruitment Services

The Team:

The Recruitment Services team, based in Hobart's CBD manages, provides advice and oversees the recruitment lifecycle for many of the Department of Health's business units providing pivotal support to Tasmania's health system, including Ambulance Tasmania, Oral Health Services Tasmania, Community, Mental Health & Wellbeing, Hospitals & Primary Care and all Corporate areas. 

• Become part of our inclusive and supportive team, where we embrace diversity and variety - no two days will ever be the same.
  
  
• You will receive thorough onboarding and training for your position, along with continuous support, ensuring the best opportunity for success in your role
  
  
• Expand your Human Resources knowledge and experience

The Role:

• Undertake general administrative duties including the collection and distribution of incoming and outgoing mail, photocopying, collation and distribution of documents and correspondence, ordering stationery and kitchen supplies, filing, scanning, and maintaining electronic records and information systems for the efficient operation of HR.
  
  
• Coordinate the conviction checks process, including maintenance of the relevant database, and resolve basic queries.
  
  
• Provide routine, support and assistance to the HR Team regarding administrative processes and procedures.
  
  
• Monitor and maintain the HR electronic mailboxes including responding to general enquiries relating to Unit’s broad range of services and referring non-standard/complex queries onto the relevant staff member within HR.

You will need:

• Ability to liaise with a wide range of stakeholders with tact, diplomacy and confidentiality; and build and maintain strong working relationships.
  
  
• Ability to work both individually, and as a member of a team, to plan, organise and prioritise workloads effectively in an environment subject to work pressures and change.
  
  
• Well-developed computer skills including demonstrable competence in the use of word processing, spreadsheet and database packages.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

fixed term full time, day worker position, working 76 hours per fortnight, commencing ASAP for a period of two years

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $66,049 to $70,993 per annum. Our Employer 11.5% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Benefits available to eligible candidates 

• Professional development 
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties: 

• 515063, 522336 HR Administrative Assistant Band 2 (July 2023) CSU.docx

Application Guide:  

• Department of Health - Applicant Guide Sep 2024.docx

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in