Legal Assistant

Oxy is an international energy company with assets primarily in the United States, the Middle East and North Africa. We are one of the largest oil and gas producers in the U.S., including a leading producer in the Permian and DJ basins, and offshore Gulf of Mexico. Our midstream and marketing segment provides flow assurance and maximizes the value of our oil and gas. Our chemical subsidiary OxyChem manufactures the building blocks for life-enhancing products. Our Oxy Low Carbon Ventures subsidiary is advancing leading-edge technologies and business solutions that economically grow our business while reducing emissions. We are committed to using our global leadership in carbon management to advance a lower-carbon world. Visit oxy.com for more information.

Occidental strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

We are seeking a Legal and Ethics & Compliance Assistant to join Oxy's Legal Team!

Our greatest asset has been and will continue to be our people.  We are looking for an experienced and motivated individual to join Oxy in the position of Legal and Ethics & Compliance Assistant within our Legal Department based in Houston, Texas.  This role will report directly to the Director of Ethics & Compliance and will support two teams of lawyers and professionals: the Ethics & Compliance Team and the Onshore Oil & Gas Legal Team.  We are looking for a self-starter who will take on projects and independently manage them as a member of the team(s).

Legal / Compliance Responsibilities

• Provide document management and coordination of legal and compliance materials
• Schedule and assist with the organization of compliance training sessions, including recording of training attendance in Learning Management System
• Manage compliance related mailboxes
• Customize and pull reports from various internal compliance databases
• Maintain and update gifts & hospitality records
• Coordinate gifts & hospitality workflow updates
• Input compliance track requests into internal gifts & hospitality system
• Maintain compliance training and other compliance records, as required
• Create legal matters and maintain engagement letters
• Coordinate legal library book updates
• Communicate skillfully, in both written and oral communications, with team members, outside counsel, and personnel in other company business units and departments
• Handle confidential information with discretion and sound judgment

General Administrative Responsibilities:

• Provide professional administrative and clerical support for attorneys, including processing and proofreading correspondence, memoranda, reports, agreements, exhibits, and other business documents
• Create and maintain spreadsheets, databases, and reports
• Perform general office duties such as document control, both electronic and hard copy; maintaining shared Microsoft Teams workspaces; managing the office supplies and equipment required for legal and regulatory compliance department personnel
• Create and maintain SharePoint sites
• Schedule meetings, make travel arrangements, and assist with expense reports
• Maintain team PTO calendar
• Document meetings, including if requested by taking meeting notes
• Provide document research and retrieval support to the business

Required Qualifications:

• Minimum of 5 years’ experience as a legal assistant or other position in support of a corporate law department, law firm and/or anti-corruption compliance department
• Expert (with the ability to train others) in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
• Extensive SharePoint and database management experience
• Ability to learn and manage various types of document or data management systems
• Exceptional organizational skills and attention to detail
• Able to work productively in a team environment
• Self-starter who can manage multiple projects and meet deadlines
• Strong time management and problem-solving skills
• Excellent written and oral communication skills
• Able to work overtime, as needed

Desired Qualifications:

• Bachelor’s Degree strongly preferred.
• Experience with Power BI, Onit, SAP, Bizagi, Slido, iManage or other compliance and legal systems a plus
• Experience or interest in AI technologies used in Legal Departments a plus