Payroll/Technician Senior (7531)

Payroll/Accounting Technician Senior Job Description

JOB GOAL:

Coordinates accounting and payroll processes within the Business Services Department

 QUALIFICATIONS:

• High School Diploma or GED required
• High School Accounts and/or One (1) year College accounting and/ or three (3) years of experience in Accounts Payable and/or Payroll
• Thorough knowledge of applicable AP/General Ledger systems and procedures.
• Experience with computerized accounting systems (Visions software preferred).
• Ability to communicate effectively verbally and in writing with staff and vendors.
• Possess strong problem-solving skills, data analysis, and time management.
• Ability to assess and analyze processes in accounting/payroll for efficiency/accuracy.
• Must be detail-oriented with an emphasis on accuracy and timeliness.
• Proficient in Excel and Word required.
• Must pass fingerprint and background clearance.

TERM OF EMPLOYMENT:  261 Days; 12 Months

COMPENSATION:  Per QCUSD salary schedule for applicable position

BENEFITS: As per QCUSD District policy

REPORTS TO: Budget/Finance Manager/Payroll Manager

HOURS: 40 hours per week and may require longer hours on some occasions

CLASSIFICATION:  Hourly, Non-exempt

PERFORMANCE RESPONSIBILITIES:

Responsibilities shall include, but not be limited to, the following:

1. Process vendor payments/payroll
2. Match and verify invoices and receiving making sure guidelines of the USFR are being followed
3. Match and verify timesheets/leave and absence requests for payroll processing, ensuring compliance with USFR and state and federal pay regulations
4. Ensuring accuracy for payroll processing and running reports to audit payroll items such as but not limited to: ASRS, leave balances, calendar assignments, balance of pay (termination)
5. Accurately input data into computer
6. Audit for use tax and 1099 compliance
7. Interpret Chart of Accounts and codes for proper use during processing of invoices/payroll
8. Prepare vouchers and makes adjusting and closing entries
9. Process and file County paperwork for lost and voided warrants
10. Reconcile vendor monthly statements
11. Coordinate the distribution of warrants
12. Verify and close Purchase Orders at Fiscal Year-End
13. Aid Budget/Finance Manager in various accounting tasks as needed
14. Monitor AP and Payroll vouchers to the Board for signatures
15. Communicate effectively with staff, community, schools, vendors and government agencies as needed
16. Other duties as assigned by supervisor
17. Serve as Administrative User for InTouch Receipting Software, act as main contact for user setup, training new users, adding/editing new items as needed for all sites
18. Reconcile payments/deposits done InTouch Receipting Software, prepare to post Visions Accounting Software

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands and arms, stand, bend or stoop. The employee is frequently required to move about the campuses and to drive to the schools and departments in the District. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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