Executive Administrative Assistant

Onsite - HFD is located in Bakersfield, CA

Are you EPIC?
Do you have the ability to demonstrate, understand and apply HFD’s core purpose and
values in all that you do? At HFD our core purpose is to help the underserved live healthier. In order to accomplish this mission, we must ensure that our team is aligned with our E.P.I.C. values:

• Excellence: Always exceeding expectations!
• Passionate: Executing with boldness!
• Innovative: Pioneering a better way!
• Collaborative: Together, we win!

The EPIC Executive Assistant we are looking for will perform various administrative tasks and support our company’s senior-level managers and office. Executive Assistant’s responsibilities include managing calendars, travel arrangements, meeting arrangements to preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Handle and manage information flow, requests, feedback, and queries quickly and professionally.
• Manage executives’ calendars, set up meetings, provide reminders as needed, maintain a master corporate calendar of all conferences, all-hands events, holidays, and executive meetings.
• Format information for internal and external professional-quality communication – memos, emails, presentations, and reports
• Arrange executive travel, hotel, and dining arrangements as needed
• Take minutes during meetings & accurately enter notes and distribute
• Plan, Facilitate, and coordinate with key stakeholders all quarterly offsites
• Monitor office supplies and kitchen supply levels; reorder when appropriate
• Screen and direct phone calls and distribute correspondence
• Delegate tasks as appropriate to other members of the team

Requirements

• Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Basic bookkeeping and math skills
• Proficiency in English
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload and stay calm in high-stress situations
• Current in today's office technology, computer software including MS Office
• Full knowledge of office management systems and procedures
• High level verbal and written communications skills
• Discretion with personal and confidential information
• HubSpot Experience a plus

Benefits

• Medical, Dental, and Vision Insurance
• Time off: Unlimited PTO, 6 days of paid sick time, plus 6 paid holidays
• EPIC company culture
• 401k with 3% company match.

Salary Range : $60.3k - $70k - Dependant on experience