Personal Assistant

ROLE

REPORTS TO: CEO

Location: In-Person At Office in Westfield, NJ

Are you highly organized, resourceful, and thrive in a dynamic environment where no two days are alike?

We are seeking a Personal Assistant to support the CEO in their daily activities, both professionally and personally.

You serve as the liaison between the CEO of Client Accelerators, and the rest of his personal life.

This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO’s working and personal life.

You'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies. 

Additionally, you will play a key role in supporting the CEO’s personal brand by assisting with filming and organizing YouTube content.

Your sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing.

Given his time constraints and personality, some of his requests to you will be abstract and ambiguous.

But you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question.

But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand.

To be the best personal assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed.

The CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. 

Some examples are..

• CEO needs your help to layout a project brief for his office design/build-out & make sure there’s full congruency on budget, timeline, and process with the General Contractor.
  
• His dog needs to get dropped off to get groomed & picked up in the middle of the work day.
  
• The laundry machine in his house needs to be fixed & you need to coordinate with the appliance center & be there when they show up.
  
• The CEO needs your help getting 27 tax forms printed out, organized, signed, and mailed before the tax deadline.

If you get stumped easily, this is definitely not the right job for you.

He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken.

RESPONSIBILITIES

• Household & Office Management: Oversee day-to-day operations of the CEO’s household, including coordinating contractors and other service providers.
  
• Pet Care: Manage the well-being of the CEO’s dogs, walking & ensuring regular grooming, exercise, and vet appointments are scheduled and completed. On occasions, help the CEO with pet management over the weekend.
  
• Grocery Shopping & Meal Prep: Ensure the home is stocked with groceries and meal prepping or coordinating meal services to maintain a healthy diet for the CEO.
  
• Personal Errands: Complete various errands, such as picking up dry cleaning, shopping, and managing online orders and returns.
  
• Home & Office Organization: Maintain an orderly and clutter-free home environment, including overseeing seasonal wardrobe changes, household supplies, and home office organization.
  
• Vendor & Contractor Management: Liaise with vendors and contractors for household maintenance and repairs, ensuring all tasks are completed to satisfaction.
  
• Administrative Support: Handle ad-hoc administrative tasks as needed, such as document management, research, and handling confidential information.
  
• Content Creation Support: Assist with setting up and filming YouTube content, including managing camera equipment, lighting, and sound to ensure high-quality production. Coordinate with the CEO on content scheduling and organization.
  
• Talent Booking & Coordination: Source, vet, and book talent (e.g., actors, influencers, voice-over artists) for ad filming sessions both for internal agency projects and for client campaigns.
  
• Special Projects: Assist with research and project management for any special tasks, including sourcing items, coordinating gifts, or planning family vacations.
  
• Personal Financial Management: Manage & track personal budgets for the CEO, ensure all credit card expenses are logged correctly, & track progress towards CEO’s goal of $40,000 a month in passive income.
  
• Mail Managemen